Executive Assistant
3 weeks ago
Our client who is known nationally in the cosmetics industry is looking to add to their team.
Our client is seeking candidates who have experience supporting multiple personalities and high level executives. You will be responsible for supporting the Vice President of Canada supply chain.
The main purpose of this role is to have someone who can hit the ground running. Our client is operating at a fast paced and are looking for candidates who operate well independently as well as within a team. This is an exciting opportunity where you can make the position your own. You will be responsible for creating your day to day activities and providing valuable information to the executives.
If this sounds like something you would be interested in please continue reading
Advantages
Start date: Mid June
Experience: Seeking 3-5 years of Executive Assistant experience
Hours: 8am-4pm
In office - Monday to Friday
Responsibilities
-Set-up meetings and appointments using Microsoft Outlook. Maintaining calendar(s) for the leaders person is assigned on a daily basis. Coordinate/create meetings and organize
conference calls as required. This may include ordering food, ensuring room set-up/equipment requirements for meetings
-Coordinate travel arrangements, hotel reservations, car rentals, etc. for the departments of the leaders assigned using the corporate travel department
-Coordinating/arranging facility tours for the teams supporting and for visitors from the US
-Coordinates and maintains all regularly scheduled department meetings, including staff meetings (ie. Employee roundtables, quarterly update meetings), outside meeting planning, plus recurring meetings and special cross-functional meetings (ie. Canadian Leadership Team).
-Preparing expense reports/attesting and checking of all expense reports submitted for signature, receive and follow through on all documents requiring signature including Expense
Reports, Web Invoices.
- Preparing/updating various reports/presentations for the leaders assigned (i.e. meeting agendas/minutes, schedules, project updates/status reports, PowerPoint presentations,
charts, graphs, excel spreadsheets)
-Back-up shopping cart creator for generation of P.Os purchases as required
-Liaise with all levels of management internally and externally.
-Oversee and monitor office supplies, maintenance of office equipment.
-Review and approval of weekly invoices
-The Candidate will directly report to the group president and support with administrative and office management support, including organizing meetings and scheduling, filing and document/database management.
-Looking for leadership experience. Lead team Meetings. Self-starter, anticipate.
Qualifications
Education: College / University – Business Administrative
Experience: 3-5 years previous experience
Competencies: Highly organized, minimal supervision necessary, excellent
interpersonal skills and professionalism, excellent oral and written communication skills,
strong leadership and interpersonal skills, outstanding computer skills (MS Office
(Word, Excel, PowerPoint, Access), Visio, MS Outlook), Must be able to maintain
confidentiality and exhibit discretion when dealing with both company staff at all levels
and outside contacts, must have and maintain an excellent attendance record
Summary
If this sounds like something you or someone you know would be interested in please apply within
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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