Lead, Global Mobility

1 month ago

Toronto, Canada OMERS Full time

Choose a workplace that empowers your impact. 

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, support the communities we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Reporting to the Manager, Global Mobility, the incumbent will lead the day-to-day activities of OMERS global mobility programs. This includes providing on-going global mobility guidance to all internal stakeholders for immigration, tax, relocation matters and vendor relationships.

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 3 days per week. 

Accountabilities: 

Subject Matter Expertise:  Lead as the authority on global mobility issues, including policies, processes, immigration, tax matters, legislative changes, and regulatory compliance. Address escalated policy issues and requests for exceptions, providing clear and informed responses.

Immigration Oversight:  Conduct initial high-level immigration assessments and manage all aspects of global visa and immigration support, maintaining smooth and timely processes. Monitor visa and work permit expirations, assisting employees with renewals or repatriation as needed.

Tax Oversights: Identify potential tax risks associated with international assignments and propose strategies to mitigate those risks. Provide guidance on tax implications for international assignments, including social security, taxability and payroll reporting.

Employee Education:  Advise relocating employees on expectations, expenses, timelines, service options, and available resources, ensuring they are well-prepared for their assignments and have a seamless experience with their relocation.

Internal / External Coordination and Vendor Management: Assist manager in overseeing all necessary activities during assignments and repatriation, coordinating with management, employees, HRBP, A&S, Payroll, Benefits, and HRIS. Prepare and review cost projections and relocation agreements for approval. Maintain strong vendor relationships, ensuring service level agreements are met and compliance is maintained with a particular focus on partnering with the third-party vendor.

Compliance:  Collaborate with external advisors to manage tax compliance programs for assignees and review reconciliation calculations. Support international and local payroll processes by collecting, verifying, and approving employee payroll information.

Cross-Functional Collaboration:  Cultivate and enhance partnerships across various functions to manage all phases of the mobility cycle (pre-secondment, on-secondment, and repatriation), ensuring seamless transitions.

Strategic Support:  Provide insightful guidance to business leaders, Talent Acquisition, HR Business Partners, Compensation Advisors, and other internal stakeholders on our comprehensive global mobility programs, ensuring alignment with our overarching Talent strategy.

Administrative support: Diligently review, approve, and submit vendor invoices for payment, ensuring accuracy and timeliness. Maintain meticulous administrative records for employees and various programs, supporting seamless operations and compliance. Responsible for reviewing and summarizing employee survey results.

Continuous Improvement:  Regularly review and refine global mobility guidelines, processes, procedures, and controls to ensure alignment with business needs. Assess current policies against internal feedback and market standards, identifying opportunities for improvement and making strategic recommendations.

Confidentiality and Diplomacy:  Handle sensitive matters with tact, diplomacy, and independent judgment, maintaining a thorough understanding of global immigration and mobility practices.

Skills & Experience:

University degree in HR, Business Administration or related field

4 to 7 years in global mobility or expatriate taxation experience

Knowledge of international payroll, immigration, employment, and tax issues is an asset 

Ability to build and maintain trusting relationships with internal and external stakeholders

Experience in maintaining and building relationship with external vendors such as relocation services and immigration advisors 

Strong organizational and project management skills to handle multiple tasks and projects simultaneously

Excellent analytical and problem-solving skills

Excellent verbal and written communication skills to effectively interact with employees, stakeholders, and external vendors.

Ability to make well-judged decisions under pressure and solve complex issues related to international assignments

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our committee and employee recognition programs.

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