Administrative Coordinator, Integrated Technical Services

3 months ago

Burlington, Canada BGIS Full time

SUMMARY

The Administrative Coordinator provides back office support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters. This individual will monitor the aging PR’s, open commitments, Suspense list, process vendor setups, and perform reporting on such.

KEY DUTIES & RESPONSIBILITIES

Internal Purchasing

Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support. Monitor several reports including open commitments, aging invoices, interface errors. Escalate issues to internal stakeholders as required & handle escalations from other departments.  Create .’s and make adjustments to them as necessary.  Reviewing any aging workorders relating to purchasing challenges. Monitor and report on system integration issues utilizing the integration report.  Coordinate and process new vendor setups, as well as vendor data changes. Collaborate with P2P, external vendors, and internal stakeholders in order to handle payment escalations. Ability to understand multiple software systems and the integration between them.  Manage aging P card issues, support internal team in applying corrections. 

Analytics

Coordinate with other departments in order to review reporting and provide analysis.  Identify integration issues and errors via reporting.  Collaborate on system solutions with various stakeholders and leaders.  Manage reports on a consistent basis with daily, weekly, and monthly monitoring.

Communications

Prepare initial content of newsletter/communications for stakeholders. Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content. Verbal and written communication with both internal and external stakeholders.  Other related general administrative duties as required. Other duties as assigned.

KNOWLEDGE & SKILLS

Administrative Experience, 3 -5 years in administrative setting.  Intermediate Excel Ability to work with large volume of data.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.

  • Senior Customer Service Coordinator

    2 weeks ago

    Burlington, Ontario, Canada Integrated Power Services Full time

    Integrated Power Services is a dynamic company that values individuals with a competitive spirit and relentless drive to succeed in the industry. Our ideal candidate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results.We are seeking a Customer Service Representative to assist our...

  • Customer Service Representative

    4 weeks ago

    Burlington, Ontario, Canada Integrated Power Services Full time

    About the RoleWe are seeking a highly skilled Customer Service Representative to join our team at Integrated Power Services (IPS). As a key member of our service center, you will be responsible for providing exceptional customer service, addressing technical inquiries, and ensuring timely completion of customer-related tasks.ResponsibilitiesProvide prompt...

  • Customer Service Representative

    4 weeks ago

    Burlington, Canada Integrated Power Services Full time

    **Responsibilities & Expectations**: - We are seeking a Customer Service Rep to assist our Service Center in providing efficient customer service for incoming orders and related paperwork, acting as a technical resource to address inquires and ensure customer satisfaction, and managing various customer and sales-related tasks, including order processing and...

  • Customer Service Representative

    1 month ago

    Burlington, Canada Integrated Power Services Full time

    **Responsibilities & Expectations**: We are seeking a Customer Service Rep to assist our Service Center in providing efficient customer service for incoming orders and related paperwork, acting as a technical resource to address inquires and ensure customer satisfaction, and managing various customer and sales-related tasks, including order processing and...

  • Customer Service Representative

    1 week ago

    Burlington, Canada Integrated Power Services Full time

    We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the...

  • Customer Service Representative

    4 weeks ago

    Burlington, Canada Integrated Power Services Full time

    We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the...

  • Customer Service Representative

    4 weeks ago

    Burlington, Canada Integrated Power Services Full time

    We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the...

  • Customer Service Representative

    1 month ago

    Burlington, Canada Integrated Power Services Full time

    Description We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we...

  • Technical Service Coordinator

    4 weeks ago

    Burlington, Canada GEA Group Full time

    **Technical Service Coordinator**: GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success - come and join them! We offer interesting and challenging tasks, a positive working environment...

  • Customer Service Liaison for Electromechanical Solutions

    6 days ago

    Burlington, Ontario, Canada Integrated Power Services Full time

    About Integrated Power ServicesWe are a leading provider of single-source electromechanical and power management solutions, serving over 30,000 essential customer locations across North America and the United Kingdom.Job SummaryWe are seeking a Customer Service Liaison to assist our Service Center in providing efficient customer service for incoming orders...

  • Customer Service Representative

    6 days ago

    Burlington, Canada Integrated Power Services Full time

    At IPS we value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete...

  • Technical Service Coordinator

    1 week ago

    Burlington, Canada GEA Group Full time

    Technical Service Coordinator GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer...

  • Customer Service Representative

    2 weeks ago

    Burlington, Canada Integrated Power Services Full time

    **Responsibilities & Expectations**: We are seeking a Customer Service Rep to assist our Service Center in providing efficient customer service for incoming orders and related paperwork, acting as a technical resource to address inquires and ensure customer satisfaction, and managing various customer and sales-related tasks, including order processing and...

  • Customer Service Representative

    2 weeks ago

    Burlington, Canada Integrated Power Services Full time

    At IPS, We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed.Responsibilities &...

  • Administrative Services Coordinator

    4 weeks ago

    Burlington, Ontario, Canada Butlers Management Services Full time

    About the RoleWe are seeking a highly organized and efficient Administrative Officer to join our team at Butlers Management Services.Job SummaryThe successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. They will also carry...

  • Technical Lead, Product Integrity Management

    4 weeks ago

    Burlington, Ontario, Canada L3Harris Technologies Full time

    Job DescriptionL3Harris Technologies is a leading aerospace and defense technology innovator, delivering end-to-end solutions that meet customers' mission-critical needs.About the RoleWe are seeking a Technical Lead, Product Integrity Management to join our team. This individual will be responsible for managing product design integrity throughout its...

  • Administrative Services Coordinator

    4 weeks ago

    Burlington, Ontario, Canada Live Life Well Care Services Full time

    About UsLive Life Well Care Services is a reputable organization dedicated to providing exceptional care and support services.Job SummaryWe are seeking an experienced Administrative Services Coordinator to join our team. The successful candidate will be responsible for coordinating administrative tasks, supervising staff, and maintaining office...

  • Recruitment Administrator/coordinator

    2 months ago

    Burlington, Canada Intellistaff Full time

    **Job Title**: Recruitment Administrator/Coordinator **Location**: Remote (will require flexibility to travel to Burlington from time to time) **Position Type**: Full-Time **About Us**: Intellistaff is a leading recruitment firm specializing in providing tailored staffing solutions across a wide range of industries, with a particular focus on the public...

  • Salesforce Marketing Technical Administrator

    3 months ago

    Burlington, Canada StorageVault Full time

    Job description Salesforce Marketing Technical Administrator Lead Join a successful team, make a difference, and move your career forward! About the Role Technical Administrator responsibilities include managing external development teams and the development cycles, creating user accounts, maintaining marketing databases and training staff on the...

  • Administrative Support

    1 month ago

    Burlington, Canada YMCA of Hamilton, Burlington, Brantford Full time

    **Benefits and Perks**: **Nature & Scope**:The Administrative Support & Data Integrity role is responsible for the administration and data entry of client and employer files in the provincial information management system EOIS-CaMS. **Responsibilities**: - Ensure the day-to-day administrative tasks are completed in a timely and effective manner - Compile,...