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Ottawa, Canada Marcus & Millichap Full time
Top performing and award-winning Brokerage team seeking an Executive Assistant to support a Senior Managing Director Investments of Marcus & Millichap based in Ottawa . Executive needs a true right hand to handle daily operations allowing him to operate at his peak performance. While this role is in the real estate industry, it is not a requirement to have a deep knowledge of the space since the right candidate can pick up the basics quickly. There will be a blend of business and personal duties and the ideal candidate can switch from one to another effortlessly.

Duties Include

Act as a true extension of the Executive in all aspects of his life from personal to business. Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations. Manage schedule, co-ordinate day to day operations and communications with clients to include setting up meetings and events locally and in other cities. Track expenses and Interface with the executive’s bookkeeper to maintain accurate financials for his business as well as personal. Interface with entire team to ensure they have support needed.

Qualifications

Strong organizational skills, and ability to prioritize and delegate tasks seamlessly. Advanced Microsoft Office and general technology competency. Experience working with a high performing senior executive or entrepreneur. A strong pro-active nature, and ability to approach problems with a strong decision-making capability. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Great on the phones and can switch between speaking with the courier to a billionaire client and back to a junior team member effortlessly. Experience with contact management (CRM) systems. Ability to do basic financial analysis considered an asset. Knowledge of social media platforms such as Instagram, LinkedIn, Facebook to maintain a prominent social media presence for the executive. Experience in the commercial real estate sector would be considered an asset but not required.