Executive Assistant

2 months ago


Ottawa, Canada Zodiac Light Waves Inc. Full time

*Overview*

*Duties*
- Manage and maintain executives' schedules, including Calendar coordination.
- Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Handle clerical tasks such as data entry, proofreading documents, and preparing reports.
- Assist with the preparation and execution of documents using tools like DocuSign.
- Provide outstanding customer service at the front desk, greeting visitors and managing inquiries professionally.
- Organize meetings, including logistics such as room bookings and catering arrangements.
- Maintain organized filing systems for documents and correspondence to ensure easy access to information.
- Support executives with various administrative tasks as needed to facilitate their workflow.

*Experience*
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in phone systems and strong organizational skills are essential.
- Familiarity with Microsoft Office Suite,
- Familiarity with Google Suit
- Excellent customer service skills with a focus on professionalism and courtesy.
- Strong clerical abilities including data entry accuracy and proofreading expertise.
- Ability to work independently while managing competing priorities effectively.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K4A 3N2: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Assistance: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Expected start date: 2024-11-04


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