Sub-Specialty Education Manager
2 weeks ago
The Sub-Specialty Education Manager is responsible for providing administrative oversight to all sixteen (16) sub-specialty training programs within the clinical divisions in the Department of Medicine, ensuring that all programs are compliant with the Royal College of Physicians and Surgeons of Canada’s (RCPSC) accreditation standards and the Faculty of Medicine’s Postgraduate Medical Education Office’s (PGME) policies and guidelines. The position reviews program documentation, makes recommendations for improvements, assists with operationalizing necessary changes, and follows up on progress with the Sub-Specialty Education Program Directors. The position provides administrative management to the Sub-Specialty Education Program Staff, provides direction and advice to the Sub-Specialty Education Program Directors, and provides relevant training and support in Workday and TTPS (teaching tracking payment system). Where possible, this position will also standardize the administrative functions within the sub-specialty education training programs. In addition, this position will oversee all aspects and ensure continuity of sub-specialty faculty administrative appointments (new appointments and renewals), as well as coordinate the submission of all sub-specialty education training program teaching payments prior and Department of Medicine Standing Committee payments.
Organizational Status
The position will report to the Senior Education Manager and will take work direction from the Director of Administration and the Sub-Specialty Program Directors. This position will regularly interact with faculty, staff, and trainees, at all levels within the Department of Medicine and its divisions and programs. This position will also regularly liaise with units external to the Department such as the Faculty of Medicine’s Postgraduate Medical Education (PGME) Office and Finance Team.
The Department of Medicine’s Administration Office is located in the Diamond Health Care Centre (DHCC) at the VGH Hospital site. This position may be required to travel to other sites (UBC Point Grey, St. Paul’s Hospital, etc.) as well as work flexible hours (early morning and evenings) and flexibility to move onsite work days as needed.
Work Performed
Develops standardized resources, manuals, systems, tools and appropriate policies and procedures across the sub-specialty training programs where needed and where possible, ensuring initiatives are in alignment with Faculty of Medicine and UBC policies and procedures.
Advises on relevant HR matters including accommodation requests, leave requests, reclassification requests, and salary queries after consultation with the Department of Medicine’s HR Team. Approves Program Staff leave requests in Workday. Ensures staffing and classification equity amongst all residency training programs as positions become vacant.
Works with the sub-specialty training programs to establish administrative goals and objectives; supports the operationalization of changes that may be needed by providing guidance and mentorship. Assesses and evaluates progress.
Works with the Program Directors to investigate sub-specialty training program administrative issues as needed; recommends solutions as needed; oversees the implementation of solutions as needed.
In conjunction with the Program Directors and Division Heads (as needed), writes job descriptions, interview and in-basket questions, recruits including completing reference checks, performance manages, and in collaboration with the Program Directors and Division Heads (as needed) makes decisions on terminations of Program Staff. Sits on the interview committee for faculty administrative positions in each sub-specialty training program. Coordinates faculty administrative reappointments and job postings.
On-boards and trains new Program Staff on common processes and non-program specific practices and policies. Where possible, provides coverage options for the Program Staff.
Participates and advises in the planning, development, administration and continuous improvement initiatives within the sub-specialty training programs.
Provides information, guidance and advice to all levels of the sub-specialty training programs including faculty members who hold administrative positions. Disseminates relevant Department of Medicine and Faculty of Medicine information to the sub-specialty training programs.
Manages the teaching payments for all residency programs, ensuring adherence to the Ministry of Health budget and Faculty of Medicine and UBC policies. Acts as the TTPS validator for those smaller sub-specialty training programs that do not have a supervisor within the program.
Provides training to Program Staff on how to process relevant expense reports in Workday. Advises Program Directors and Program Staff on their Ministry of Health (MOH) budget as needed.
Liaises with stakeholders who are both external and internal to UBC, building effective working relationships.
Assists the Program Staff with accreditation review schedules and documentation as needed.
Attends all meetings relevant to the position.
Works a flexible schedule as needed to accommodate meetings and events. Onsite days may need flexibility to accommodate the schedules of stakeholders.
Supports the educational programs within the Department of Medicine and its divisions as needed.
Performs other duties as required.
Consequence of Error/Judgement
The impact of error in this position is high. Due to the profile of the sub-specialty training programs, this position must exercise appropriate judgement and demonstrate strong problem-solving abilities as well as the ability to keep all stakeholders appraised of situations. Poor decisions may impact the sub-specialty training program’s ability to remain compliant with PGME, UBC, and RCPSC policies which could lead to accreditation issues including the sub-specialty training program being put on Notice To Withdraw by the RCPSC.
Supervision Received
Works independently under limited supervision. Reports directly to the Senior Education Manager from the Department of Medicine’s Administration Office and takes work direction from the Director of Administration from the Department of Medicine’s Administration Office and the Program Directors within the sub-specialty training programs.
Supervision Given
All Program Staff within the Sub-Specialty training programs under the Department of Medicine report administratively to this position.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Administrative experience with UBC systems (i.e. Workday and TTPS) and management within a PGME program an asset.
Demonstrated ability to manage projects and lead change in a large department.
Ability to analyze problems, identify issues and effectively resolve.
Ability to work independently and in a team environment.
Ability to prioritize and work under pressure to meet deadlines.
Ability to build consensus with a wide range of stakeholders.
Ability to work collaboratively with a wide range of stakeholder.
Experience in using a wide range of computer and administrative systems.
Ability to interpret requirements, create process and procedure.
Ability to collect and analyze data.
Ability to multitask, to manage new projects and organize events.
Ability to work autonomously, to organize work to meet firm deadlines.
Excellent interpersonal, communication and problem-solving ability.
Highly motivated with an ability to take initiative with attention to detail.
Effective communication with ability to actively listen and probe to clarify complex issues.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Experience in investigating and resolving conflict and issues in a professional manner.
Ability to handle sensitive issues in a tactful and confidential manner.
Proven ability to exercise excellent judgment.
Ability to work a flexible schedule and flexible on onsite workdays.
-
Sub-specialty Education Manager
2 weeks ago
Vancouver, British Columbia, Canada UBC Full timeStaff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleSub-Specialty Education ManagerDepartmentUndergraduate Medical Education Support | Department of Medicine | Faculty of MedicineCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a...
-
Manager, Local Education Agreements
3 days ago
West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time**Manager, Local Education Agreements (LEA)** **Join us to make a lasting impact! An excellent work-life balance is waiting for you!** The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Manager, Local Education Agreements (LEA) to join our hard-working Executive Services and Community...
-
Underwriting Assistant, Specialty Lines
6 days ago
Vancouver, Canada Intact Full timeFrom coast-to-coast, our inspiring colleagues are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. With our team, you’ll bring this purpose to life every day by living our Values, being open to change, and pursuing your goals. In return, we’ll give you countless opportunities to...
-
Financial Analyst/underwriter
3 weeks ago
Vancouver, Canada Trisura Guarantee Insurance Company Full timeAt Trisura, we expect more because we believe it can be done better. We are a young, growth oriented team with a commitment to exceptional talent and have been named one of Canada’s Top Small and Medium Employers since 2017. Our growth and our entrepreneurial style, niche market position and development opportunities ensure that our people see the results...
-
Financial Analyst/underwriter
6 days ago
Vancouver, Canada Trisura Guarantee Insurance Company Full timeAt Trisura, we expect more because we believe it can be done better. Named one of Canada’s Top Small and Medium Employers by Canada’s Top 100 project in the Globe & Mail in 2017, 2018, 2019, 2020 and 2021, Best Small and Medium Employers in Canada for four years running by Aon, and Insurance Industry Employer of Choice for 2016 and 2017 by Insurance...
-
Surgical Specialty Representative
3 days ago
Vancouver, British Columbia, Canada Johnson & Johnson Full timeEthicon, part of Johnson & Johnson MedTech, is recruiting for a Surgical Specialty Representative (SSR) to cover acute care sites in British Columbia. This sales role is based in the lower mainland of British Columbia. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex...
-
English and Humanities Educator
10 hours ago
Vancouver, Canada BrainBoost Education Full time**“What the educator does in teaching is make it possible for the students to become themselves.”**: - **Paulo Freire** - and solution-based ethic that supports BrainBoost’s mission and values. Experience teaching learners with neurodiversity is an asset. **If you are looking for a unique challenge in a values-driven and student-centered learning...
-
Operator- Specialty Services
1 day ago
Vancouver, Canada Paladin Security Full timeOperator - Specialty Services Specialty Services is a unit of the BC Operations Centre that deals with an array of client-based services. These services range over a vast spectrum of support we provide to our clients directly, their customers and stakeholders nationally, and members of public. The Operator is responsible for carrying Property Management...
-
specialty foods baker
2 weeks ago
Vancouver, Canada chefhyve Full timeEducation: Expérience: EducationNo degree, certificate or diplomaWork settingRestaurantTasksPrepare dough for pies, bread, rolls and sweet goods, batters for muffins, cookies and cakes and icings and frostings according to recipes or special customer ordersBake mixed dough and battersFrost and decorate cakes and baked goodsEnsure that the quality of...
-
Specialty Finance Manager/ Automotive Sales
4 days ago
Vancouver, Canada Ina Motors Ltd. Full timeWe, Ina Motors Ltd. are seeking an experienced Automotive Sales Professional/ Specialty Finance Manager to join our Vancouver team. We believe that our employees are our greatest asset. We offer a supportive and collaborative work environment, competitive compensation package, and opportunities for professional growth and...
-
Vancouver, Canada Indigo Education Full timeIndigo Education is looking for individuals to be a part of our reception team. You will be handling inquiries online and in-person and manage basic parent, teacher and student administrative support. Most of the teaching sessions happen at the school at W. 41st Ave. and Collingwood St in Vancouver. There might be online classes, too. There are individual...
-
specialty foods baker
2 weeks ago
Vancouver, Canada chefhyve Full timeEducation: No degree, certificate or diplomaExperience: 1 year to less than 2 yearsWork settingRestaurantTasksPrepare dough for pies, bread, rolls and sweet goods, batters for muffins, cookies and cakes and icings and frostings according to recipes or special customer ordersBake mixed dough and battersFrost and decorate cakes and baked goodsEnsure that the...
-
Hardware & Door Installer
2 weeks ago
Vancouver, Canada Upper Canada Specialty Hardware Full timeUpper Canada Specialty Hardware Limited (UCSH) was founded in 1987. We provide consultation services to our customers and offered doors, frames and specialty hardware to meet our clients with discerning tastes. Our main goal is to provide quality service and innovation ideas for owners, architects, developers and contractors. Over the years, UCSH has...
-
Program Manager, Educator Enablement
1 day ago
Vancouver, Canada Lululemon Full timewho we are lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis...
-
Educational Consultant
7 days ago
Vancouver, Canada iYuhak Education Inc. Full timeiYuhak Education Inc. is a Vancouver-based international education agency dedicated to helping international students and immigrants from abroad. We pride ourselves in our professional and ethical approach to helping students. We are a fast-growing company with great potential where aspirational professionals can thrive and grow with the company. If you are...
-
Medical Office Assistant/receptionist
10 hours ago
Vancouver, Canada City Pediatric Specialty Group Full timeMedical Office Assistant in a consulting pediatric specialty office. Responsibilities include: scheduling and confirming appointments, answering phone calls, using Electronic Medical Records system to send referrals and consultation letters, and to maintain charts; Medical Billing **Salary**: From $21.00 per hour **Benefits**: - Casual dress - Dental...
-
Vancouver, Canada PHSA Full time**Leader, Clinical Education and Special Projects - Provider** BC Children's & Women's Hospital + Health Centre Vancouver, BC **A** **s per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Reporting to the Senior Leader or designate, the Leader, Clinical Education and...
-
Vancouver, Canada PHSA Full time**Leader, Clinical Education and Special Projects - Provider** PHSA Vancouver, BC **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Work under the guidance of Senior Leaders and collaboratively with program leaders, educators, and staff to...
-
Career Strategist, Specialty Masters Careers
4 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level B Job Title Career Strategist, Specialty Masters Careers Department Specialized Masters Portfolio | Business Career Centre | UBC Sauder School of Business Compensation Range $6,551.00 - $9,418.83 CAD Monthly The Compensation Range is the span between...
-
Dental Receptionist
5 days ago
Vancouver, Canada VANCOUVER DENTAL SPECIALTY CLINIC Full timeAn exceptional opportunity is available for an experienced head dental receptionist at Vancouver Dental Specialty Clinic. We are seeking a skilled Dental Receptionist to join our team. The ideal candidate should have a minimum of 2 years of experience working in a dental office, possess strong organizational skills, and be able to multitask...
