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Curriculum and Fees Officer

4 months ago

Barrie, Canada Georgian College Full time

Department: Office of the Registrar

Campus: Barrie

Classification: Support Staff

Posting Date: May 13, 2024

Salary Range: $32.42 (start rate) - $37.57 (4-year rate)

Hours Per Week: 40 hours per week

Status: Contract (Appendix D)

Effective Date: June 2024 to January 2026

This is a temporary replacement position for a bargaining unit employee. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Reporting to the Manager, Registration, Records and Reporting, the incumbent implements approved curriculum, registration and fees activities. This includes the creation, maintenance, loading and cancellation of all courses in Banner as well as the creation and maintenance of the Banner fee modules for invoice production, student assessment, and registration processing. The incumbent is responsible for verifying / activating CRN’s, ensuring proper fees and hours are entered and assessed in the Banner database, and liaising with academic areas if issues arise. The incumbent also tests and supports implementations with projects related system upgrades or integration of new processes. Specific duties include, but are not limited to:

· Advising and/or creating sections (non-credit, credit) across all campuses excluding those created as part of full-time academic timetables (i.e. SCWI, AACE, LABS, Independent Study CRNs etc.)

· Creating new non-credit/corporate courses for all campuses

· Maintaining and validating all data elements (pre-reqs etc.) required for accurate course information for web display and student registration

· Validating all data elements to ensure accurate grad audit assessments for students and ensuring accuracy for Ministry reporting

· Assessing Transfer Articulation and Part-time pathways including validating course and program information, reviewing against curriculum requirements, mapping out student fees and course load, and verifying pre-req/co-req, and graduation eligibility for PT based on Academic Regulations

· Responding to fees related inquiries for internal staff and partnerships which includes college wide ancillary fees, program fees and tuition for domestic and international students

· Validating data to ensure tuition and fees binding policy directives (MCU) are met and revenue opportunities are maximized

· Following a fee schedule, calculating credit and non-credit fees and verifying related fee details for all CRNs and entering fee details for some special CRNs requiring information at the CRN level

· Working with Accounting regarding fee detail code setup and maintenance

· Building domestic, international and ancillary fees data in the Banner fee modules for student assessment, full-time student invoice production, registration processing, and responding to general fee inquiries from staff during the registration period

· Working with other functional staff to analyze, create and maintain program and course fees by term in the student information system (SIS), which includes ensuring the correct fees are charged and MCU / college policies are adhered to, and identifying potential system change requirements, and as needed, coordinating the implementation of such changes

· Creating and maintaining student attribute and level rules for each academic term in the SIS

· Acting as the main point of contact for T2202 related inquiries including creating and maintaining tax related forms in the SIS for the production of T2202 tuition, education and textbook amount certificates for all students

· Building and executing testing plans for upgrades, implementations (SIS and integrated applications)

· Supporting implementation and GO LIVE for applications within scope of role

· Web testing each term – troubleshoot inconsistencies to support registration and accurate fee assessment

· Creating presentations, and delivering/demonstrating systems one-on-one and groups, and creating reference user guides

· Troubleshooting technical issues that arise in Banner

· Building and maintaining all fee rules, and creating and executing validation processes

· Ensuring data accuracy of fees on Georgian College web, OCAS and updating as required

Qualifications:

· Successfully completed a two-year postsecondary diploma in Accounting, Business, Computer Studies or another related field

· A minimum of three years’ experience using SISs, analyzing and compiling data in spreadsheets and databases

· Experience using accounting and mathematical skills to calculate and verify fees

· Computer skills and experience with Microsoft Office Suite (i.e. Outlook, Excel, etc.)

· Communication (written and oral) and interpersonal skills to interact with a diverse client group

· Demonstrated problem solving skills with the ability to apply a logical approach to resolve issues

· Demonstrated organizational and multi-tasking skills with the ability to take initiative

· Ability to work independently and as part of a team

· Experience with WordPress software is an asset

· Applied knowledge of Ministry of Training, Colleges, and Universities practices and policies is an asset

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the FLEX Work guidelines. All employees are required to permanently reside in the province of Ontario.


Applications for this position must be received by 11:59 p.m. on May 20, 2024.