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Subcontracts Administrator Co-op
3 months ago
The position operates in the area of procurement and supply chain e.g., bid analysis, selection of suppliers, subcontracts, professional services, contract administration, site mobilization and demobilization, and supplier quality surveillance and compliance.
The Subcontracts Administrator Co-op reports to the Subcontract Manager and will partner with the Procurement Team.
- Oversight of the subcontract documents workflow and maintenance of the filing system (Comparative Charts, Agreements, Change Orders, Task Orders, etc..).
- Work closely with Subcontract Coordinators to Initiate, track the approvals, and archive in the Construction Management Software (CC, AG, TO, CO, etc...).
- Assist in maintaining the General Bidder List up to date.
- Assist in preparing bidder lists per work package, in conjunction with Technical Lead and Procurement Department.
- Receives the Subcontract Coordinators request for due diligence and coordinates as required.
- Coordinate with Doc Control for the dispatch of / receipt of correspondence and procurement documents to Subcontractors.
- Assist in the Initiate Vendor creation for awarded subcontractors and coordinate with the Finance dept.
- Help verify that Initial Submittals required from the Vendor are provided, received, and dispatched as required, track related queries to Subs, escalate issues to SubMA, and file the said Initial submittals.
- Assist with the evaluation and monitoring of contract performance to ensure compliance with contractual obligations and determine the need for changes.
- Learn processes and support the Subcontract Coordinator around the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.
Qualifications
- Currently enrolled in relevant program, such as Civil Engineering/ Technologist / Construction Management.
- Capable of reading and understanding construction drawings and documents.
- Sound computer skills – office 365.
- Ability to use BuildingConnected is an asset.
- Ability to use ASite is an asset.
- Strong communication skills – oral and written.
- Self-motivated with good organizational skills.
- Ability to work with others as a team.
Additional Information
We Offer:
- Competitive Salary
Why OTG?
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.
At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now
While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.
