Subcontracts Administrator

6 months ago

Toronto, Canada Serco North America Full time

Position Description:
If you are a detail-oriented professional and want to be a successful Subcontracts Administrator, Serco has a great opportunity for you The SCA II develops competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.

On-site with hybrid remote telework possibility.

In this role:

- Develops competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.
- Responsible for preparing compliant RFP packages for requirements of varying complexity.
- Issues competitive and sole/single source solicitations and serves as the primary point of contact for the bidding suppliers.
- Uses knowledge of contract types to determine appropriate type for certain procurements assessing the risk associated with various contract and fee types to provide advice to team regarding questions on regulatory or customer requirements.
- Evaluates competitive bids on a lowest-price-technically-acceptable (LPTA) and best-value basis and awards subcontracts / purchase orders to successful bidders under limited supervision.
- Understands how to establish the appropriate evaluation criteria in best-value solicitations.
- Fully administers subcontracts from cradle-to-grave for multiple agreements across a range of programs.
- Possesses strong supplier interaction skills and leads subcontract negotiations.
- Possesses a strong understanding of Serco’s standard terms and conditions as well as contract clauses.
- Tailor Contract flow downs and general terms and conditions to suit each procurement with assistance from management on sensitive or high-risk terms.
- Understands when certain contract clauses require Procurement interaction with other parties and actions them accordingly.
- Acquires products or services in a timely manner. Understands how to make use of known / historical sources and how to identify potential new sources in various industries.
- Ensures subcontract agreements and purchase orders accurately reflect price, schedule, terms and conditions as negotiated with suppliers independently under mínimal supervision.
- Relies on experience to structure agreements in a manner that is professional and minimizes ambiguities.
- Understands procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.
- Understands the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.
- May provide guidance to more junior staff members on certain procurement documentation (i.e. Source Justifications or Price Analyses).
- Exhibits a strong understanding of compliance, and may conduct peer reviews for more junior staff members’ procurement files.
- Facilitates the resolution of subcontract agreement related issues by arranging and participating in conferences between suppliers and company personnel.
- Recommends appropriate actions to resolve performance difficulties.
- Monitors supplier performance for conformance to original proposal, and controls change management.
- Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
- May serve as a functional lead for certain process improvement activities.
- Develops a strong understanding of the Procurement activities in the contract pre-award phase.
- Negotiates and establishes Non-Disclosure Agreements and standard Teaming Agreements, with some oversight.
- Serves as a lead role for soliciting third party pricing to support Serco proposals.
- Establishes business rapport and builds continuity with the Program Management Office for multiple programs.
- Actions procurement requirements directly from the requesting source in lieu of receiving assignments from a manager.
- Prepares and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.

Qualifications:
To be successful in this role, you will have:

- Knowledge of subcontracting fundamentals and possess general understanding of Canadian procurement requirements.
- 1 to 3 years experience in procurement or contracts.
- Understanding of the RFP / bid process and knowledge of commonly-used concepts, practices, and pro

  • Subcontracts Administrator

    6 months ago

    Toronto, Canada Amico Affiliates Full time

    **Subcontracts Administrator** Ontario Line Project Toronto Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we...

  • Subcontract Administrator

    6 months ago

    Toronto, Canada Webuild Full time

    **About us** NGE Canada is an affiliate of the NGE Group, a leading construction company based in France. As NGE expands its presence internationally, NGE Canada is looking for a qualified Subcontract Administrator to join our RSSOM Project Team. You will be part of an international team, composed mainly of engineers and construction employees, able to...

  • Subcontract Administrator

    1 month ago

    Toronto, Ontario, Ontario, Canada Trillium Guideway Partners Full time

    What is the project? Trillium Guideway Partners (TGP) is at the forefront of delivering the Ontario Line Elevated Guideway and Stations contract, selected by Infrastructure Ontario and Metrolinx. The team has signed a Development and Master Construction Agreement (DMCA) with Metrolinx, under a progressive design-build contract. The Trillium Guideway Partners...

  • Subcontract Administration Lead

    4 months ago

    Toronto, Canada AtkinsRéalis Full time

    Job Description Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! Come join us in reshaping the future...

  • Senior Subcontract Administration Specialist

    4 weeks ago

    Toronto, Ontario, Canada AtkinsRéalis Full time

    About UsAtkinsRéalis is a world-leading engineering and design consultancy that delivers innovative solutions to complex projects across the globe. Our team of experts is dedicated to engineering a better future for our planet and its people.Estimated Salary: $110,000 - $140,000 per yearJob DescriptionThe Subcontract Administration Lead will play a critical...

  • Subcontract Manager

    3 months ago

    Toronto, Canada Kiewit Corporation Full time

    **Requisition ID**:173734 **Job Level**:Mid Level **Home District/Group**: Ganotec District **Department**:Project Engineering **Market**:Industrial **Employment Type**:Full Time **Position Overview**: Ganotec is seeking a highly skilled and experienced Subcontracts Manager to join our team. The Subcontracts Manager will be responsible for overseeing...

  • Subcontract Administration Lead

    3 weeks ago

    Toronto, Ontario, Canada AtkinsRéalis Full time

    Job OverviewWe are seeking an experienced Subcontract Administration Lead to join our team in Toronto, Ontario.About the RoleThe Subcontract Administration Lead will be part of a high-performing project team dedicated to delivering a complex transit infrastructure project. This role will report to the Contracts Lead and is based in Toronto, Ontario.Your...

  • Project Subcontract Manager Lead

    4 weeks ago

    Toronto, Ontario, Canada Ontario Transit Group Full time

    Job DescriptionThis role provides project-specific leadership and management in subcontract management and administration of engineered equipment, site works, professional services, and permanent plant materials.Key Responsibilities include:Managing a team of field subcontract administrators and subcontract coordinators.Interfacing with Project senior...

  • Senior Subcontract Management Director

    4 weeks ago

    Toronto, Ontario, Canada Ontario Transit Group Full time

    Job Title: Senior Subcontract Management DirectorAbout the Role:We are seeking an experienced Senior Subcontract Management Director to join our team at Ontario Transit Group. This role provides project-specific leadership and management in subcontract administration and control procedures from inception to completion.Key Responsibilities:Develop and manage...

  • Construction Subcontract Manager Lead

    5 months ago

    Toronto, Canada Ontario Transit Group Full time

    Job DescriptionThis position provides project specific leadership and management in subcontract management and administration of engineered equipment, site works, professional services, and permanent plant materials.  Responsibilities include managing a staff of field subcontract administrators and subcontract coordinators while interfacing with Project...

  • Deputy Mgr

    1 month ago

    Toronto, Canada Bechtel Full time

    Requisition ID: 280259  Relocation Authorized: National/International - Family Telework Type: Full-Time Office/Project Work Location: Toronto, ON  Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies,...

  • Contracts Administrator

    6 months ago

    Toronto, Canada Mosaic Transit Group Full time

    **Mosaic Transit Constructor (Mosaic) - a consortium comprised of Aecon, Dragados, and Dufferin - is** **partnering with Metrolinx and Infrastructure Ontario to design, build and maintain the transformative** **Finch West Light Rail Transit (LRT) system in the City of Toronto.** **Position**:Contracts Administrator **Reports to**:Subcontracts Manager **Role...

  • Contract Administrator Specialist

    3 weeks ago

    Toronto, Ontario, Canada Black & McDonald Full time

    About This OpportunityBlack & McDonald's Southern Ontario team is expanding its capabilities If you are a dedicated and collaborative professional looking to contribute to a dynamic and innovative team, this opportunity may be the right fit for you.The Subcontract Administrator will be based in Scarborough and typically report directly to the Subcontract...

  • Contract Administrator

    7 months ago

    Toronto, Canada Black & McDonald Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Subcontract Administrator is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary...

  • Administrative Assistant

    6 months ago

    Toronto, Canada Black & McDonald Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary...

  • Administrative Contract Specialist

    2 weeks ago

    Toronto, Ontario, Canada Black & McDonald Full time

    About This OpportunityBlack & McDonald's Southern Ontario team is growing, seeking a collaborative professional to contribute to a hard-working, innovative team. The Subcontract Administrator will assist in subcontract management under the direction of the Subcontracts Team.This full-time role is open to motivated individuals willing to learn and grow with...

  • Project Administrator

    1 week ago

    Toronto, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation.Who We Are:Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in...

  • Site Construction Contract Administrator

    4 weeks ago

    Toronto, Ontario, Canada Bechtel Full time

    Project Overview:Bechtel seeks qualified professionals in contract management and administration to join our team in Canada. Our team delivers infrastructure projects across the country, and we are seeking experts to help us achieve our goals.Job Summary:This role involves participating in subcontract formation and administration, including leading the...

  • Site Construction Contract Administrator

    4 weeks ago

    Toronto, Canada Bechtel Full time

    Requisition ID: 280565  Relocation Authorized: None Telework Type: Full-Time Office/Project Work Location: Toronto, ON   Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of...

  • Contract Administrator

    5 months ago

    Toronto, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...