Subcontracts Administrator

3 months ago

Toronto, Canada Serco North America Full time

Position Description:
If you are a detail-oriented professional and want to be a successful Subcontracts Administrator, Serco has a great opportunity for you The SCA II develops competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.

On-site with hybrid remote telework possibility.

In this role:

- Develops competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.
- Responsible for preparing compliant RFP packages for requirements of varying complexity.
- Issues competitive and sole/single source solicitations and serves as the primary point of contact for the bidding suppliers.
- Uses knowledge of contract types to determine appropriate type for certain procurements assessing the risk associated with various contract and fee types to provide advice to team regarding questions on regulatory or customer requirements.
- Evaluates competitive bids on a lowest-price-technically-acceptable (LPTA) and best-value basis and awards subcontracts / purchase orders to successful bidders under limited supervision.
- Understands how to establish the appropriate evaluation criteria in best-value solicitations.
- Fully administers subcontracts from cradle-to-grave for multiple agreements across a range of programs.
- Possesses strong supplier interaction skills and leads subcontract negotiations.
- Possesses a strong understanding of Serco’s standard terms and conditions as well as contract clauses.
- Tailor Contract flow downs and general terms and conditions to suit each procurement with assistance from management on sensitive or high-risk terms.
- Understands when certain contract clauses require Procurement interaction with other parties and actions them accordingly.
- Acquires products or services in a timely manner. Understands how to make use of known / historical sources and how to identify potential new sources in various industries.
- Ensures subcontract agreements and purchase orders accurately reflect price, schedule, terms and conditions as negotiated with suppliers independently under mínimal supervision.
- Relies on experience to structure agreements in a manner that is professional and minimizes ambiguities.
- Understands procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.
- Understands the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.
- May provide guidance to more junior staff members on certain procurement documentation (i.e. Source Justifications or Price Analyses).
- Exhibits a strong understanding of compliance, and may conduct peer reviews for more junior staff members’ procurement files.
- Facilitates the resolution of subcontract agreement related issues by arranging and participating in conferences between suppliers and company personnel.
- Recommends appropriate actions to resolve performance difficulties.
- Monitors supplier performance for conformance to original proposal, and controls change management.
- Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
- May serve as a functional lead for certain process improvement activities.
- Develops a strong understanding of the Procurement activities in the contract pre-award phase.
- Negotiates and establishes Non-Disclosure Agreements and standard Teaming Agreements, with some oversight.
- Serves as a lead role for soliciting third party pricing to support Serco proposals.
- Establishes business rapport and builds continuity with the Program Management Office for multiple programs.
- Actions procurement requirements directly from the requesting source in lieu of receiving assignments from a manager.
- Prepares and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.

Qualifications:
To be successful in this role, you will have:

- Knowledge of subcontracting fundamentals and possess general understanding of Canadian procurement requirements.
- 1 to 3 years experience in procurement or contracts.
- Understanding of the RFP / bid process and knowledge of commonly-used concepts, practices, and pro

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