Administrative Assistant

3 weeks ago


Oakville, Canada Halton Healthcare Full time
Job Description Organize and coordinate daily / monthly priorities and activities within the Professional Practice and IP&C departments, including scheduling meetings, managing walk-in and phone inquiries and managing calendars (as required). Develop meeting materials and agendas, attend meetings, take minutes and assist with updating action items for upcoming meetings.  Provide general department support to the Infection Prevention & Control & Office of Professional Practice teams. Support Infection Prevention & Control data collection, database management and reporting. Assist in preparation of communications, briefing notes and Power Point presentations Maintain and process time sheets/attendance and entering payroll Coordinate and support quality improvement initiatives hospital wide. Support monthly interprofessional orientation with scheduling of presenters and new hire package preparation Coordinate registration for workshops and courses as required Manage the Connections sites for the Office of Professional Practice and Infection Prevention and Control Coordinate the Donor Designated Funds tuition reimbursement program quarterly submission Coordination and distribution of Student badges Administrative support for the Clinical Student program Track professional development activity for ministry reporting Provide support for clinical staff recognition activities Schedule ID Physician and ICP on call Report regular expense reports and credit card purchasing logs Maintain and Order office equipment and supplies Other duties as assigned

Qualifications

Halton Healthcare endeavors to hire individuals who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

Office administration diploma from a recognized college or equivalent experience required Minimum of 3 years of experience as an Administrative Assistant in a fast paced and deadline-driven environment required Experience working in an administrative capacity in a hospital setting preferred Advanced technical skills in Microsoft Office applications including Outlook, Word, Excel, PowerPoint required Extensive experience coordinating meetings, taking minutes, and preparing agendas preferred. Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines Demonstrated tact, diplomacy and confidentiality Exceptional customer service skills Superior interpersonal and communication skills both oral and written combined with a customer-focused approach and ability to handle requests in a professional, diplomatic, confidential and tactful manner. Self-directed and able to work effectively with minimal supervision Demonstrated commitment to ongoing learning and able to learn new tasks quickly Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching Satisfactory employment and attendance record require

Additional Information

Hours: Monday to Friday; Days; 0800 - 1600 (Hours subject to change based on operational requirements)

Salary: $ - $ per hour

Date Posted:   May 7, 2024

Internal Applicants Due By: May 14, 2024



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