Payroll & Billing Coordinator (Contract)

3 weeks ago

St Catharines, Canada Bayshore HealthCare Full time

Job Description

Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also Canada’s Best Employers Forbes 2023 list.

The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.  This is an 18-month contract role.

DUTIES AND RESPONSIBILITIES
• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
• Daily verification of employee’s time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
• Manage sick time and vacation time requests and banks
• Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements
• Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines.
• Calculate overtime, and stat holiday pay per legislative rules and/ or company polices
• Apply pay polices for field staff working under a collective agreement. Track and calculate sick, bereavement, MSP and any other areas covered per the agreement.
• Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
• Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre;
• Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
• Managing multiple payer and complex billing rules
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required.
• Review sales and margins reports; reconcile hours billed versus hours paid
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete other tasks as requested

REPORTING RELATIONSHIP
The Payroll/Billing Coordinator reports to the Payroll/Billing Manager. As necessary, the Payroll/Billing Coordinator also liaises with Finance staff at the National Development Centre

Job Qualification

Education
Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
Strong Excel knowledge and skills at an advanced level

Experience
At least several years of experience with computerized payroll systems
Preference will be given to applicants with PeopleSoft HCM and Finance

Other Skills and Abilities
Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients. Minimum 30 . typing speed required.

  • Payroll & Billing Coordinator (Contract)

    3 days ago

    St. Catharines, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Payroll & Billing Coordinator

    5 days ago

    St. Catharines, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Payroll & Billing Coordinator

    6 days ago

    St. Catharines, Canada Bayshore HealthCare Full time

    Job Description Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best...

  • Payroll & Benefits Coordinator

    7 days ago

    St. Albert, Canada City of St. Albert Full time

    **Cultivate your Career** As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 70,000 residents with high-quality programs and services and we are proud to contribute to...

  • Payroll & Benefits Coordinator - 1 Year Contract

    7 days ago

    St. Thomas, Canada Magna International Inc. Full time

    **Job Number**: 62150 **Group**: Cosma International **Division**: Formet Industries **Job Type**: Fixed Term Contract **Location**: ST. THOMAS **Group Description** Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse...

  • Field Contract Coordinator

    1 week ago

    St Catharines, ON, Canada E.S. Fox Limited Full time

    Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected. Our...

  • Corporate Services Coordinator

    18 hours ago

    St. Catharines, Canada eBASE Full time

    DMS Technologies Inc. (dba ebase) is currently seeking a Corporate Services Coordinator to work in our St. Catharines office. **About DMS Technologies** DMS Technologies Inc. is a leading software company that specializes in an Integrated Workplace Management Software. Since inception, our company looks to those who work and push boundaries within facility...

  • Human Resources Generalist

    2 days ago

    St. Catharines, Canada Trenergy Inc Full time

    Trenergy is a 100 percent locally owned fabrication plant in St. Catharines, Ontario specializing in the manufacture of boilers, pressure vessels, and structural steel construction. We are looking for a self-directed individual that is passionate about people to join our team. We offer a competitive salary and a comprehensive benefit package including RRSP...

  • Human Resources Generalist

    2 days ago

    St. Catharines, Canada Trenergy Inc Full time

    Trenergy is a 100 percent locally owned fabrication plant in St. Catharines, Ontario specializing in the manufacture of boilers, pressure vessels, and structural steel construction. We are looking for a self-directed individual that is passionate about people to join our team. We offer a competitive salary and a comprehensive benefit package including RRSP...

  • Payroll and Accounting Administrator

    6 days ago

    St. Thomas, Canada YWCA St. Thomas-Elgin Full time

    **Reports to**: Director of Finance **Summary** The Payroll and Accounting Administrator is responsible to assist and support the Director of Finance with the company's financials, and accounting practices, the maintenance of its fiscal records, preparation of financial reports including monthly bank reconciliations, and processing biweekly payroll. This...

  • Fleet Personnel Coordinator

    6 days ago

    St. Catharines, Canada Algoma Central Corporation Full time

    Location: St. Catharines, Ontario - Employment Type: Full-time/Permanent - Date Posted: March 14, 2024 **Job Summary**: The Fleet Personnel Coordinator acts as the coordinator of all crew, handling all aspects of crew management and many human resources tasks. The Fleet Personnel, Coordinator arranges crew changes for all crew on assigned vessels, using...

  • Office Manager

    6 days ago

    St. Catharines, Canada Southbridge Care Homes Full time

    Location : West Park Health Centre Position: Office Manager - Full Time Daily the Office Manager will assist with office duties related to the operations and human capital in our home, as well as reception duties as needed. This role will offer a daily change of pace, variety in work and a great long-term career! You will be accountable for - Providing...

  • Office Manager

    17 hours ago

    St. Catharines, Canada Southbridge Care Homes Full time

    Location : West Park Health Centre Position: Office Manager -Temp Full Time If you have been looking to work for an organization that truly careslook no further! Caring for others is what we do! Whether it be for a Resident, a family member, or our teammates, we working daily to support, encourage and enhance the lives of those in our Residence. Daily the...

  • Youth Development Coordinator

    6 days ago

    St. Catharines, Canada Camp SHOUT! Full time

    Camp SHOUT’s Youth Development Coordinator (YDC) is employed for 200 hours over the course of a 5-6 week period. The YDC creates and facilitates a volunteer program for youth aged 11-15 and helps volunteers have an enjoyable experience helping out at camp. **The YDC will**: - Facilitate youth volunteer registration, scheduling and task assignment - Work...

  • Care Coordinator

    18 hours ago

    St. Catharines, Canada CBI Health Full time

    As a Care Coordinator within our **St. Catharines Office, **your focus will be on ensuring a positive patient and family experience by effectively scheduling personal support workers in the community to meet the requirements of patient care plans. You’ll be part of a team of Care Coordinators working diligently to provide as much consistency of care as...

  • Marine HR/Payroll Advisor

    4 weeks ago

    St. John's, Canada Altera Infrastructure Full time

    JOB POSTINGPosition: Marine HR/Payroll AdvisorLocation: St John's, CanadaReports to: Lead Marine HRAltera Infrastructure is a leading international marine services provider for the crude oil transportation and offshore storage to the offshore oil production industry, focused on the ownership and operation of shuttle tankers in offshore oil regions of the...

  • Marine HR/Payroll Advisor

    3 weeks ago

    St. John's, Newfoundland and Labrador, Canada Altera Infrastructure Full time

    JOB POSTINGPosition: Marine HR/Payroll AdvisorLocation: St John's, CanadaReports to: Lead Marine HRAltera Infrastructure is a leading international marine services provider for the crude oil transportation and offshore storage to the offshore oil production industry, focused on the ownership and operation of shuttle tankers in offshore oil regions of the...

  • Cleaner/ Event Coordinator

    3 weeks ago

    St. Catharines, Canada 39 Queen Street Conferences Full time

    Excellent opportunity for a combined role in both event coordination and cleaning. The job role involves duties as described below. The company is engaged in renting out meeting rooms for clients to use for meetings, seminars and workshops. You will be responsible for booking and organising these various meetings in different meeting rooms and addressing...

  • Cleaner/ Event Coordinator

    3 weeks ago

    St. Catharines, Canada 39 Queen Street Conferences Full time

    Excellent opportunity for a combined role in both event coordination and cleaning. The job role involves duties as described below. The company is engaged in renting out meeting rooms for clients to use for meetings, seminars and workshops. You will be responsible for booking and organising these various meetings in different meeting rooms and addressing...

  • Cleaner/ Event Coordinator

    4 days ago

    St. Catharines, Canada 39 Queen Street Conferences Full time

    Excellent opportunity for a combined role in both event coordination and cleaning. The job role involves duties as described below. The company is engaged in renting out meeting rooms for clients to use for meetings, seminars and workshops. You will be responsible for booking and organising these various meetings in different meeting rooms and addressing...