HR Coordinator- Intern

3 weeks ago

Surrey, Canada Colas Full time

Subsidiary: Colas Western Canada Inc.

Terus Construction is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers.

Road construction, asphalt paving, aggregate production, hot mix asphalt and ready-mix concrete supply are the core activities. In addition, the Company acts as general contractor on civil construction projects, including excavation, utilities, concrete placement, sidewalks, and curbs, and in all kind of road construction related activities.

Over 800 jobs every year are performed through more than 20 decentralized business centers, such as highway rehabilitation, airport construction, industrial, municipal and commercial work, subdivisions. More than 550 employees are locally employed.

Terus Construction provides challenging and rewarding opportunities in an entrepreneurial, diverse, inclusive and respectful work environment. As our growth creates new career opportunities, likely there is the right one for you

Position Summary

Reporting to the HRBP, the HR Coordinator - Intern will support the human resources department in various administrative tasks related, including but not limited to HR process analysis & documentation, Job Analysis, Workforce Planning, HRIS Data Management and organizational policies.

 

Role Purpose:

Based out of the Surrey location of Terus Construction, HR Coordinator - Intern provides support to HRBP in analysing & defining HR processes, writing process notes & checklists, designing workforce planning templates, writing impactful job descriptions, structuring HRIS data & designing HR dashboards, managing paperwork related to job scope change, hiring & rehiring etc. HR Coordinator – Intern is also required to dive deep into data, crunch numbers and generating reports to inform key decision-makers.

Responsibilities

Key Responsibilities: 

1.    Assisting with Writing Job Descriptions:

  • Collaborate with the HR Business Partner (HRBP) & business stakeholders to capture key responsibilities and accountabilities of all jobs within Terus.
  • Develop fresh job descriptions, ensuring alignment with our desired format and standards.

 

2.    Workforce Planning Exercise:

  • Support the HRBP in creating templates for workforce planning.
  • Capture relevant HRIS data and logically structure it for the workforce planning exercise.
  • Assist HRBP in establishing a manpower planning process.
  • Prepare workforce budget sheets in Excel and create dashboard templates.

 

3.    Creating Checklists and Process Notes:

  • Assist the HRBP in HR processes diagnostic study with the aim to improve efficiency & productivity of the HR Team.
  • Assist HRBP & HR Generalists in benchmarking of practices & processes with other Colas divisions and subsidiaries.
  • Prepare flowcharts, process notes & checklist for various HR processes.
  • Develop training modules for the end users on the redefined processes.

 

4.    Assisting with Hiring and Prescreening:

  • Provide support in pre-screening candidates and coordinating interviews.
  • Collaborate with the HR team to ensure a positive candidate experience.
  • Assist with general correspondence for employees and managers.
  • Assist HRBP & HR Generalists in onboarding paperwork. 

 

5.    HRIS Data Management & HR Dashboards

  • Assist HRBP in capturing job reporting relationships for the new structure.
  • Prepare data templates to facilitate smooth data corrections from the backend.
  • Analyse HRIS data and recommend key HR Metrics.
  • Develop HR dashboards & report templates in excel utilizing existing HRIS data. 

 

6.    Wage Rate Analysis 

  • Study collective bargaining agreements in place & extract all wage and benefit information in excel format.
  • Do a comparative study on wages rates within the organization & highlight discrepancies in wage and benefits across same job type & groups.

 

7.    Other

  • Support the Manager of Human Resources with related functions as required.
  • Additional duties may be assigned.
     
Education/ Experience

Experience and Education Required for the Role:


•    Currently pursuing or finished a degree in Human Resources, Business Administration, or a related field.
•    One year of HR experience (desirable) 

 
 
Abilities

•    You’re a people person – You’re comfortable talking with anyone, delivering engaging presentations, and maintaining a professional demeanour 
•    You’ve become a virtual meeting master – You’re comfortable communicating with team members over virtual platforms (Zoom, Microsoft Teams)
•    You love working with data and crunching numbers – you’ve used your analytical and problem-solving skills to create detailed reports (experience with advanced Excel functions is a strong asset)
•    You thrive in a fast-paced environment – You can set goals, manage multiple tasks simultaneously and meet tight deadlines
•    You have a high level of attention to detail - You can be trusted to work with confidential data
•    You love working with technology and learning new programs – Previous exposure to an HRIS system would be an asset
•    You can work independently and in teams – You’re comfortable working both from the office and from home, connecting with teams across Canada
 

Terus Construction offers opportunities for qualified people who want to grow in our high-performance organization including competitive salary and benefits package, along with in-house training, an incredible work environment, and career advancement opportunities.

Must be able to meet all safety requirements including pre-employment drug/alcohol testing.

We would like to thank all applicants for submitting their resume. However only applicants selected to be interviewed will be contacted.

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