HR/office Assistant

2 weeks ago

Surrey, Canada Reliance Foundry Co. Ltd. Full time

**Who we are**:

- A dynamic, growing company with a bright future.
- We're focused on providing our customers and our staff with the best possible experience we can offer.
- We invest in our employees: our people are our greatest assets.
- We are a stronger and stronger team every day.
- We take great pride in our diversity. Our staff come from at least twelve different countries, we're all different ages, and have different beliefs. Come as you are to work towards one common mission.

**Job Overview**:
**Key Responsibilities**:
Office Management:

- Manage office supplies, including ordering, stocking, and maintaining inventory levels
- Assist in office management tasks, including answering phones, greeting visitors, and maintaining a clean and organized work environment
- Plan and organize company events and meetings, including booking venues, arranging catering, and coordinating with vendors

Human Resources:

- Assist in the recruitment process, including creating job descriptions, posting job vacancies, and scheduling interviews
- Conduct new employee orientation and onboarding processes, including preparing new hire paperwork and setting up new employee files
- Manage employee records, including attendance, leave requests, and benefits
- Provide administrative support to the HR department, including drafting correspondence, preparing reports, and managing HR-related queries
- Maintain an accurate and up-to-date HR database
- Develop and coordinate training and development programs for employees, including identifying training needs, creating training materials, and delivering training sessions
- Monitor and evaluate training program effectiveness, and make recommendations for improvements
- Conduct employee engagement activities to foster a positive and productive work environment

Accounting:

- Assist with financial record keeping, including processing and tracking bills, receipts, and expenses
- Assist in budgeting and forecasting activities, including monitoring expenses and identifying cost-saving opportunities
- Collaborate with the finance department to ensure accurate and timely payment of bills and expense reports
- Ensure compliance with financial policies and procedures, and assist in financial audits as needed

Occupational Health & Safety:

- Ensure compliance with health and safety regulations and promote safe work practices across the organization
- Ensure that all accidents and incidents are reported and investigated promptly, and make recommendations to prevent future occurrences

**Requirements**:

- Associate or bachelor’s degree in Business Administration, Human Resources or Accounting
- Minimum of 2 years of experience in an HR, office administration, or accounting role
- **Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)**:

- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience in accounting, office management and event planning preferred
- Experience in training and development preferred

On site - 3 months Contact (upon successful completion can be extended full time)

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $18.00-$22.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you currently enrolled in an education program or post-secondary institution?
- Are you able to work full-time?

**Experience**:

- Human Resources: 1 year (required)
- MS Excel spreadsheets: 2 years (required)
- Administrative and Accounting: 2 years (required)

Work Location: In person

Expected start date: 2023-05-01

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