Office Administrator

2 weeks ago

Fort St John, Canada GFL Environmental Full time

GFL Environmental is looking for an Office Administrator to join our team​ in Fort St. John, BC

As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.

Why Join TEAM GREEN

• Excellent Health, Vision, and Dental benefits

• Retirement savings options

• Great learning opportunities

• Excellent work-life balance

Key Responsibilities:

• Ensure the efficient operation and coordination of the office
• Vendor management; act as a point of contact for office services vendors and contractors 
• Create purchase orders, process monthly invoices in a timely manner, and conduct investigation to resolve any billing inquiries or discrepancies 
• Maintain accurate and up-to-date distribution phone list and office floor plans
• Complete data entry tasks with high accuracy
• Coordinate effective space planning including the assignment of work areas and utilization of new space and recommending necessary changes to Manager as required
• Determine facilities maintenance requirements and implement accordingly (HVAC maintenance, carpet cleaning, kitchen appliance maintenance, etc.)
• Maintain inventory levels for kitchen, office and mailroom supplies and replenish accordingly, liaising with the Corporate Receptionist to process new orders 
• Maintain cleanliness of overall office and administer service requests with building facilities as required
• Submit expense reports for corporate leaders as required
• Effectively communicate and work alongside office services team to coordinate needs of the entire office and resolve issues immediately 
• Establish good mutually supportive relationships with all employees in the corporate office, through formal and informal networking
• Plan and assist with the coordination of office initiatives and events, sending office-wide announcements as requested 
• Act as reception coverage when Corporate Receptionist is away 
• Manage mailroom, efficiently processing and distributing all inbound mail and outbound courier requests 
• Proactively identify solutions to improve current processes by bringing forward new ideas to Manager
• General office duties as assigned 


Requirements:

• Minimum 1-2 years of related work experience in office administration, customer service, or reception
• Business Administration diploma, certificate, or equivalent experience
• Ability to maintain a friendly and welcoming personality 
• Excellent computer skills with a high degree of proficiency with Microsoft Office (MS Outlook) and willingness to learn new applications
• Ability to work autonomously, multi-task, and work in a fast-paced environment
• Demonstrated ability to prioritize tasks and manage deadlines calmly with frequent interruptions in an active office
• Excellent interpersonal and written communication skills with ability to engage in friendly and professional correspondence with all levels of leadership within the organization
• Ability to work well in a team environment
• Strong attention to detail and proactive problem-solver
• Self-starter with a desire to learn and take on new responsibilities

Other advantages to working at GFL:

A network of 20,000+ employees across North America Diverse career pathways and internal growth opportunities Increased sustainability of your community, through the Activity in a publicly traded company (on NYSE & TSX)

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