Document Management

2 months ago

Toronto, Canada Bechtel Full time

Requisition ID: 280195 

  •  Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: Toronto, ON 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

Bechtel is seeking to recruit high quality project delivery professionals in Engineering, Construction, Project Controls and related disciplines to join our team in Canada. 

Bechtel is currently growing our team working on a variety of new transportation and infrastructure projects in the Provinces of Quebec and Ontario, Canada. Candidates are currently being sought in both Montreal, Quebec and Toronto, Ontario. 

 

Job Summary:

Bechtel is seeking a Document Management Technician to operate as part of the project Document Management team, the technician will report to the Project Document Manager and be responsible for maintaining/supporting the project’s document management system.

 

This job opportunity may be conditional, based upon the award of new projects and additional scope. #LI-KL1

L1

Major Responsibilities:

  • Utilizes the project Content Management System (CMS) to register, control, distribute, transmit, file and archive project records. 
  • Supports the develop and implementation of the records retention and turnover plan and coordination of project close-out activities. 
  • Maintains effective communication with other project team members, client, and field personnel to ensure quality, schedule and budget are met as defined. 
  • Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9000, ISO 19650 audits. 
  • Maintains access to the Content Management System. As required, performs other tasks associated with CMS administration. 
  • Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities. 
  • Processes a high volume of change documents while maintaining configuration management requirements. 
  • Keeps abreast of department technologies, techniques, and services that are available. 
  • Provides technical guidance to project personnel in use of document management automated tools. 
  • Plans, organizes, and implements systems for efficient document processing, including design and supplier documents, communication, and the organization of record keeping. 
  • Trains personnel in the use of procedures and develops and/or implements procedures. Monitors work to ensure effective implementation of procedures and to ensure training records for administrative personnel are current. 
  • Compiles information, analyzes and prepares reports, and establishes metrics for document management activities. 
  • Performs / assists in other general administrative activities as required. 

 

Education and Experience Requirements:

  • A University Hire with 1-2 years of experience or 5-6 years of relevant work experience.   
  • Must be able to demonstrate intermediate proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency. 
  • Must have the right to work and remain in the Canada without visa sponsorship. 
  • Associate degree or related technical training preferred. 

 

Required Knowledge, Skills, and Abilities:

  • Demonstrated understanding of document lifecycles and document management systems including Aconex and SharePoint. 
  • Understanding of Information, Records and Document Control principles within a project environment. 
  • Ability to work with confidential information and records whilst maintaining discretion. 
  • Strong organizational skills and demonstrated effectiveness handling multiple tasks, setting priorities, managing timeframes and meeting deadlines under pressure. 
  • Good knowledge of research techniques, project systems and procedures. 
  • Good understanding of the processes of project management and the role of project client. 
  • Ability to work effectively as part of a team. 
  • Ability to communicate effectively with all levels of management and staff (verbal and written). 
  • Willing and able to work overtime with little to no notice when needed. 
  • Experience with ProjectWise and Aconex preferred. 

 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

 

 

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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