Document Management Specialist

2 days ago

Toronto, Ontario, Canada Trillium Guideway Partners Full time
About Us

Trillium Guideway Partners is a leading provider of construction services, specializing in the delivery of complex infrastructure projects. Our team is committed to excellence and innovation, working closely with clients to meet their needs and exceed expectations.

Job Description

Job Title: Document Management Specialist
Location: Full Time out of 789 Don Mills Office
Salary: $70,000 - $90,000 per year, depending on experience

We are seeking an experienced Document Management Specialist to join our team. The successful candidate will be responsible for managing and maintaining all project-related documents, ensuring that they are accurate, complete, and compliant with regulatory requirements and industry standards.

Responsibilities:
  • Document Control: Develop and implement document control procedures and policies, outlining the creation, review, approval, release, update, and archiving processes for project documents.
  • Training and Support: Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance.
  • Document Management: Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software.
  • Quality Control: Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards.
  • Audit and Process Improvement: Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary.
Requirements:
  • Technical Skills: Proficiency in document management systems, common data environment CDE, file organization, and construction documents.
  • Communication Skills: Strong communication and collaboration skills to work with project teams, contractors, and consultants.
  • Problem-Solving: Ability to troubleshoot issues in document workflows or compliance.
  • Training: Capability to train and onboard staff on document control procedures and systems.
  • Clear Reporting: Ability to prepare document control reports for stakeholders and senior management.
  • Stakeholder Engagement: Strong interpersonal skills to liaise with engineers, project managers, and external parties.
  • Attention to Detail: High level of accuracy to ensure documents meet required standards and protocols.
What We Offer:
  • Competitive Salary: $70,000 - $90,000 per year, depending on experience
  • Opportunities for Professional Growth: Trillium Guideway Partners offers a range of opportunities for professional growth and development, including training and certification programs.
  • Collaborative Work Environment: Our team is committed to excellence and innovation, working closely with clients to meet their needs and exceed expectations.

Please note that only candidates that meet the requirements will be contacted.

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