Documentation Management Specialist

3 weeks ago

Toronto, Ontario, Canada EBC Inc. Full time
Job Description

EBC Inc. is seeking a highly skilled Document Control Coordinator to join our team. As a key member of our Center of Expertise and Major Projects division, you will play a critical role in ensuring the integrated documentation management of our projects.

Main Responsibilities
  • Monitor the Engineering Contractor's document control activities and track progress.
  • Understand project contractual requirements and develop document control processes and procedures.
  • Receive, interpret, and process documents from clients, engineering firms, subcontractors, and team members.
  • Login To ensure the maintenance of a classification, inventory, indexing and conservation system, in accordance with procedures, policies and laws in force, and to participate in its improvement.
  • Assist employees in using document management tools and applying established standards and procedures.
  • Prepare, assemble, and scan documents as required.
  • Generate transmissions and reception of documentation to internal and external parties.
  • Enter documents and manage documentation, submittals, etc. into Unifier, respecting project deadlines and client requirements.
Requirements
  • Post-Secondary education in Document Management, Digital Information Management, or Engineering is required.
  • 3-5 years of experience in document management in the construction industry is required.
  • Relevant experience in managing engineering and project management documentation is required.
  • Experience with Unifier is required.
  • Excellent command of Microsoft Office Suite, and applicable software.
  • Knowledge of BIM 360 software is an asset.
  • Bilingualism is an asset, but proficiency in English language with excellent communication skills (written and verbal) is required.
Skills and Attitudes Required / Competencies
  • Strong organizational skills with the ability to multi-task.
  • Analytical mind.
  • Autonomy and attention to detail.
  • Demonstrates initiative, rigor, and integrity.
  • Ability to act quickly and efficiently.
  • Discretion and Professionalism.
  • Excellent communication skills.
  • Responsible and honest.
  • Structured and methodical.
  • Teamwork.
Benefits
  • Competitive salary.
  • 4 weeks of annual vacation.
  • Flexible group insurance program upon entry.
  • Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP).
  • 24-hour access to a virtual doctor (telemedicine).
  • Training and development programs.
  • Employee assistance program.
  • Active social club and health and wellness committee.
  • Diverse, innovative and stimulating environment.
  • A company built on values of respect, integrity and a job well done.
  • Firm recognized as one of Canada's Best Managed Companies.

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