Travel Coordinator

3 days ago

Thunder Bay, Canada Horizon North Full time
Job Description

WHAT'S THE JOB?

The Travel Coordinator is responsible for the full-cycle transportation of employees travelling to and from our site locations in areas including Northwestern Ontario, Manitoba and Nunavut. 

Responsibilities include:

  • Organize and communicate travel arrangements for employees from point of origin to site locations in Manitoba, Northwestern Ontario, and Nunavut such as air travel, hotel accommodations, and ground transportation
  • Escalate any traveler requests or concerns to the appropriate supervisor or manager
  • Send return-to-work email to all scheduled staff and ensuring site requirements are met through the monitoring of returned Fit For Work forms
  • Use corporate travel platform to book various types of travel including hotel, flights, car rentals, et. while minimizing cost to the company.
  • Prepares travel itineraries and distributes travel arrangements and schedules to all scheduled drivers
  • Organize drivers: scheduling, preparing travel routes and instructions, and maintaining an up-to-date driver’s manifest of staff travelling in and out of each site
  • Maintain an inventory of company vehicles
  • Coordinate safe journey management plans
  • Invoicing: create and submit purchase orders
  • Provide support to the logistics team as required
  • On call and weekend support as needed
  • Maintain point of contact / dispatch safety services with drivers and transportation vendors
  • Adhere and maintain compliance with Dexterra Group and Horizon North policies and procedures
  • Ensure that workplace’s health and safety requirements upheld
  • Maintain accurate and up-to-date travel records using internal tools and software

Qualifications

WHO ARE WE LOOKING FOR?

The Travel Coordinator is an experienced, self-starter who possess effective skills in communication, time management and critical thinking. 

  • High school diploma required; some higher education preferred
  • Valid G class drivers license with clean drivers abstract is required
  • Previous training and experience with ELITE or similar travel software highly preferred
  • Excellent verbal and written communication skills
  • Strong working knowledge of the travel industry
  • Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal
  • Excellent organizational skills and attention to detail
  • Proficient with Microsoft Office Suite or related software


Additional Information

WHAT’S IN IT FOR YOU?

  • Health and dental benefits effective upon hire 
  • Ability to expand skills in a large camp atmosphere 
  • Whereas other companies are downsizing, we are growing
  • Be #1 on day 1 by joining an industry leader

Work schedule and remuneration: 

The Travel Coordinator works a schedule of Monday-Friday, 8:30am-5:00pm with some on-call and weekend coverage required. An hourly rate of $24.00 is included and health and dental benefits are effective upon hiring.  

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.

#IND2

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