Assistant Corporate Secretary
2 weeks ago
Description
Reporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board, Committee, Shareholder and Pension Committee meetings and board orientation, education and continuous improvement. They will provide support and assistance to the Corporate Secretary, including project support as the need arises. They will keep abreast of governance trends and best practices and provide advice on corporate governance matters and related issues.
As the ideal candidate, you will have a minimum of five years of relevant in-house legal department experience as well as previous experience supporting senior executives and Board members. You must be able to work independently as well as collaboratively with legal staff, Board members, senior executives and with external counsel. The ability to exercise good judgment, be flexible and execute under pressure with careful attention to detail are essential.
You must have strong written and verbal communication skills as well as a positive attitude and poise. Administrative and organizational skills to effectively manage multiple priorities and to handle a wide variety of activities and confidential matters with discretion is required. The successful candidate will be a take charge individual with a confident can-do attitude to drive continuous improvement and efficiencies. Proficiency with Microsoft Office and familiarity with Diligent BoardBooks are a must.
Responsibilities
- Oversee, manage and organize the Board, Committee, Shareholder and Pension Committee meetings and processes, and manage the preparation and distribution of appropriate notices, agendas and supporting documentation and resolutions.
- Act as Secretary at all Board, Committee, Shareholder and Pension Committee meetings.
- Prepare and circulate minutes of meetings and ensure that the details of the resolutions and decisions are in order so that proper account of them is taken.
- Develop effective Board and Committee workplans.
- Work with leadership in the preparation of effective meeting materials and resolutions.
Additional Resposibilities
- Manage Board budget and arrange for payment of remuneration and reimbursement of expenses of Directors.
- Manage Director orientation, onboarding, offboarding and education.
- Provide support and advice to the Board in relation to corporate governance issues.
- Provide support and advice to the Corporate Secretary relating to the effective governance and performance of the Board, as well as information on governance best practices.
- Lead Board continuous improvement and contribute to the development and revision of governance guiding documents, and corporate policies, to reflect evolving governance best practices, legislative requirements and operational requirements.
Education
• LL.B. or J.D. degree or Chartered Governance Professional (or equivalent).
• Good standing with a Canadian Law Society.
• 5+ years of post-call relevant in-house legal department experience.
• Detailed knowledge of Board processes and practices.
• Demonstrated understanding of the role and responsibilities of the Board, Committees and Shareholders.
• High degree of self-motivation and professionalism.
• Ability to prioritize and manage multiple priorities in a time sensitive manner.
• Strong organizational skills and careful attention to detail.
• Excellent interpersonal and verbal communication skills.
• A collaborative approach to understand and respond to organizational needs and partner with various organizational functions.
• High degree of professional ethics and integrity.
• Proficiency with Microsoft Office.
• Familiarity with Diligent BoardBooks.
-
Assistant Corporate Secretary
2 weeks ago
Mississauga, Canada Purolator Full timeDescriptionReporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board, Committee,...
-
Assistant Corporate Secretary
2 weeks ago
Mississauga, Canada Purolator Full timeDescription Reporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board, Committee,...
-
Assistant Corporate Secretary
3 weeks ago
Mississauga, Canada Purolator Full timeDescription Reporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board, Committee,...
-
Assistant Corporate Secretary
2 weeks ago
Mississauga, Canada Purolator Inc Full timeDescription Reporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board,...
-
Assistant Corporate Secretary
3 weeks ago
Mississauga, Canada Purolator Full timeDescriptionReporting to the Assistant General Counsel, the Assistant Corporate Secretary will serve as a member of the Legal team. The successful candidate will be responsible for management of the Corporate Secretariat function and overseeing all corporate governance and board administration processes, including all regular and special Board, Committee,...
-
Assistant Corporate Secretary
7 days ago
Mississauga, Canada Purolator Full time**Description**: **Responsibilities**: - Oversee, manage and organize the Board, Committee, Shareholder and Pension Committee meetings and processes, and manage the preparation and distribution of appropriate notices, agendas and supporting documentation and resolutions. - Act as Secretary at all Board, Committee, Shareholder and Pension Committee...
-
Corporate Governance Associate
5 days ago
Mississauga, Canada AstraZeneca Full time**Corporate Governance Associate** **Hybrid Work - on average 3 days/week from our Mississauga office** AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal...
-
Corporate Governance Manager
5 days ago
Mississauga, Canada AstraZeneca Full time**Corporate Governance Manager** **Hybrid Work - on average 3 days/week from our Mississauga office** AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal...
-
Sales Associate/secretary
7 days ago
Mississauga, Canada FlooReno Building Supplies Full timeFlooReno Building Supplies is looking to hire a part time flooring showroom Sales Associate/Secretary. Pay to be $18/hour with a 1% commission of total sales made. Shift available - Saturday 7am-5pm - Sunday 10am-5pm Duties include - making sales using pos system - Assisting customers in making decision on product that best meets their needs - Answering...
-
Junior Corporate Law Clerk
4 weeks ago
Mississauga, Canada Linds & Associates Full timeJunior Corporate Law ClerkPermanentToronto, OnarioJOB-1533 Responsibilities: Managing corporate records, including maintenance of minute books and the corporate entity database Preparing documents for formation and dissolution of entities Filing annual returns filings in Canada and U.S. and drafting minutes/resolutions Preparing organizational...
-
Senior Executive Assistant, Corporate
7 days ago
Mississauga, Canada Procom Full timeSenior Executive Assistant - Corporate On behalf of our client in the Banking Sector, PROCOM is looking for a Senior Executive Assistant - Corporate. Senior Executive Assistant - Corporate - Job DescriptionPersonal & Commercial Banking, Advice Centre & Contact CentreResponsibilities: Act as key contact person for Senior Vice PresidentUnderstand the...
-
Senior Executive Assistant, Corporate
6 days ago
Mississauga, Canada Procom Full timeSenior Executive Assistant - Corporate On behalf of our client in the Banking Sector, PROCOM is looking for a Senior Executive Assistant - Corporate. Senior Executive Assistant - Corporate - Job DescriptionPersonal & Commercial Banking, Advice Centre & Contact CentreResponsibilities: Act as key contact person for Senior Vice PresidentUnderstand the...
-
Medical Office Secretary
4 days ago
Mississauga, Canada CV Family Medicine Full time**About us** CV Family Medicine is a Family doctor office in Mississauga, ON L5M 2V8. We are professional and compassionate, our goal is to provide comprehensive care to families ranging from new born to eldely pts. Our work environment includes: - Modern office setting - Friendly, warm environment **Job Summary**: CV Family Medicine is seeking a highly...
-
Legal Assistant
3 weeks ago
Mississauga, Canada Linds & Associates Full timeLegal Assistant - Corporate Commercial PermanentToronto, OntarioJOB-1336 RESPONSIBILITIES Key responsibilities include but are not limited to the following: Preparing, drafting and revising correspondence, various agreements and other documentation relating to securities, mergers & acquisitions and corporate transactions. Practice management: takes...
-
Project Assistant
4 days ago
Mississauga, Canada Pinchin Ltd. Full time**Project Assistant** **Hazardous Materials** **Mississauga/Toronto, ON** Today is the day to boost your career! Pinchin is seeking a Project Assistant to join our Hazardous Materials team in either the Mississauga or Toronto office. This position offers remote work opportunities! The Project Assistant will contribute to the smooth and effective...
-
Law Clerk/paralegal
4 weeks ago
Mississauga, Canada Morguard Full timeThe Litigation Law Clerk is accountable to the General Counsel for provision of general administrative and support for all Morguard and client entities. DUTIES AND RESPONSIBILITIES - **Reporting and Filing** Coordinates and assists with annual reporting documentation; performs securities, regulatory and corporate filings to government authorities; maintains...
-
Corporate Accountant
2 weeks ago
Mississauga, Canada Morguard Full timePURPOSE The Accountant, Corporate will report to the Supervisor, Corporate Accounting for corporate accounting and reporting functions for Morguard. This includes providing accurate and timely financial information as required by management, including the preparation and completion of Morguard’s consolidated financial statements DUTIES AND...
-
Corporate Registry Associate
7 days ago
Mississauga, Canada Business Registration Center (BRC) Full time**Company Information**: Business Registration Center is a Canadian company (online based) specialized in business incorporation, registration and corporate filing services. The company offers wide ranges of services along with articles of incorporation, by-laws, non-profit corporation set up, trademark and copyright registration, corporate filing including...
-
Law Clerk
4 weeks ago
Mississauga, Canada Linds & Associates Full timeLaw Clerk - Corporate Oakville, OntarioJOB-1616Law Clerk Oakville, ON Our client a well established and highly regarded law firm, located in Oakville seeks a Corporate Law Clerk to join its team. Self-starter with a minimum of 5+ years working experience as a corporate legal assistant or law clerk, Professional demeanour and strong organizational,...
-
Corporate Legal Assistant
2 weeks ago
Mississauga (Malton), Canada Loopstra Nixon LLP Full timeLoopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...