Assistant Corporate Secretary
4 weeks ago
**Description**:
**Responsibilities**:
- Oversee, manage and organize the Board, Committee, Shareholder and Pension Committee meetings and processes, and manage the preparation and distribution of appropriate notices, agendas and supporting documentation and resolutions.
- Act as Secretary at all Board, Committee, Shareholder and Pension Committee meetings.
- Prepare and circulate minutes of meetings and ensure that the details of the resolutions and decisions are in order so that proper account of them is taken.
- Develop effective Board and Committee workplans.
- Work with leadership in the preparation of effective meeting materials and resolutions.
**Additional Resposibilities**:
- Manage Board budget and arrange for payment of remuneration and reimbursement of expenses of Directors.
- Manage Director orientation, onboarding, offboarding and education.
- Provide support and advice to the Board in relation to corporate governance issues.
- Provide support and advice to the Corporate Secretary relating to the effective governance and performance of the Board, as well as information on governance best practices.
- Lead Board continuous improvement and contribute to the development and revision of governance guiding documents, and corporate policies, to reflect evolving governance best practices, legislative requirements and operational requirements.
**Education**:
- LL.B. or J.D. degree or Chartered Governance Professional (or equivalent).
- Good standing with a Canadian Law Society.
- 5+ years of post-call relevant in-house legal department experience.
- Detailed knowledge of Board processes and practices.
- Demonstrated understanding of the role and responsibilities of the Board, Committees and Shareholders.
- High degree of self-motivation and professionalism.
- Ability to prioritize and manage multiple priorities in a time sensitive manner.
- Strong organizational skills and careful attention to detail.
- Excellent interpersonal and verbal communication skills.
- A collaborative approach to understand and respond to organizational needs and partner with various organizational functions.
- High degree of professional ethics and integrity.
- Proficiency with Microsoft Office.
- Familiarity with Diligent BoardBooks.
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