General Office Coordinator

12 hours ago

Oakville, Canada Melrose Investments Inc. Full time

MELROSE INVESTMENTS INC.  is seeking candidates for an OFFICE COORDINATOR  role at our company.


Founded in 1973, Melrose Investments Inc. has grown to include scores of innovative new properties in the industrial, office and retail sectors, numerous high-rise condominiums and a land development division that has laid the groundwork for new homes and businesses across the GTA and Southern Ontario.


The OFFICE COORDINATOR  is part of the Administrative Services Division  which functions to provide strong administrative support to the overall office to help the Company run efficiently. This position will be responsible for coordinating internal and external communications, general office administrative functions, maintaining and producing various reports and processing invoices for payment. The Office Coordinator will also maintain the Company's records management system, corporate cellular accounts, multi-function units, health & safety programs, procedure and policy drafting in conjunction with the Office Manager.


The main DUTIES & RESPONSIBILITIES  carried out by the Office Coordinator includes (not limited to):

  • Update & maintain various trackers, reports, summaries and review with Office Manager
  • In the absence of the Receptionist, assume all duties and responsibilities including: Phone Coverage; Mail & Courier distribution, General Office Upkeep
  • Maintaining the Company's Records Management System for hard copy, paper files
  • Maintaining Corporate Cellular Accounts including: Setting Up / Removing Users, Troubleshooting Devices, Reviewing & Approving Invoices
  • Maintaining Corporate Multi-Function Units including: Order, Set Up and Removal of equipment, Troubleshooting Devices including placing & tracking Service Calls, Reviewing & Approving Invoices
  • Maintaining Company's Health & Safety Program including: Updating all H&S Literature (i.e. Booklets, Policies, Posters, etc.), Set Up of all H&S Supplies at all work locations (i.e. Head Office & Job Sites)


Candidates applying to this role will come with the following SKILLS & QUALIFICATIONS:

  • Minimum of three (3) years working in an administrative role within a fast-paced office environment
  • Experience working with a multi-line phone system
  • Strong computer skills in MS Office (Excel, Outlook, Word, Access & PowerPoint)
  • Above average keyboard skills
  • Comfortable with handling technological devices/equipment (ex. Cell Phones, Tablets, Printers/Copiers)
  • Superior English & Verbal communication skills
  • Strong organizational and time management skills
  • Strong ability to produce various forms of Business Communications (ex. emails, memos, policies, etc.)
  • Professional appearance
  • Positive, friendly demeanour with strong ability to work well with others


*Regular Working Hours for this role are Monday-Friday 8:00am to 5:00pm which is inclusive of a one (1) hour lunch unpaid. Candidates are advised that this a fully in-office position (i.e. no remote work)*




Melrose Investments Inc. is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, Melrose Investments Inc. will endeavour to provide reasonable accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to disability during the recruitment process, please notify the hiring manager upon scheduling you interview.

We thank all applicants for their interest in our company and this role, but only those selected for an interview will be contacted.

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