General Office Administrator

1 week ago


Oakville, Canada Melrose Investments Inc. Full time

Since 1973, Melrose Investments Inc. has always offered all encompassing real estate services. From design, to construction, to leasing and property management, the entire process is managed by our expert team. Our properties include custom-built offices, industrial and retail spaces, and state-of-the-art high-rises

The **GENERAL OFFICE ADMINISTRATOR** provides strong administrative support to the overall office to help the Company run efficiently. This position will be responsible for coordinating internal and external communications, general office administrative functions, maintaining and producing various reports and processing invoices for payment. This position also works closely with the Office Manager in maintaining the company's records management system, corporate cellular account, fleet of multi-function units and the company's health & safety programs/protocols. In the absence of the Receptionist, this position will assume all front desk duties and responsibilities (i.e. telephone duties, mail distribution, etc.).

The main **DUTIES & RESPONSIBILITIES** carried out by the General Office Administrator will include (but not limited to):

- Maintain the company's Corporate Cellular accounts which includes acting as a liaison with service provider, setting up new users, troubleshooting, and maintaining inventory of all cellular hardware and accessories
- Ensure the maintenance of the company's records management system for hard copy paper files which involves processing filing requests, maintaining records management database, and overseeing to ensure all staff are adhering to the company's records management processes and practices
- Coordinate the set up of health and safety training sessions, ensuring that all staff certifications are up to date based on the requirements of their position
- Assist with the set up, maintenance and updating of company's health and safety policies
- Work closely with Office Manager in maintaining the company's fleet of multifunction units
- Provide general office administrative support with respect to report preparation, mailouts, package assembly and paperwork distribution
- Assist with organizing team-building initiatives (ex. end of month staff lunch, corporate events, etc.)
- Act as back-up to Front Desk Receptionist with respect to telephone duties, office supplies, mail distribution and other administrative tasks
- Minimum of three (3) years' experience working in a fast-paced office environment
- Minimum of three (3) years of general office administrative experience required
- Excellent computer software skills (ex. MS Excel, Outlook, Word, Access, PowerPoint)
- Energetic team player who works well under pressure
- Excellent time management and organizational ability
- Detail oriented individual who adheres to aggressive timelines
- Positive, friendly demeanour and professional appearance
- Excellent written, oral and interpersonal skills
- Experience working on a multi-line phone system
- Previous construction or development experience an asset
- **Regular Working Hours for this role are Monday-Friday 8:00am-5:00pm**_

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6J 0A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you willing to undergo a background check as a hiring requirement for this position?

**Experience**:

- Office Administration: 3 years (required)
- Microsoft Excel: 3 years (required)
- Microsoft Office: 3 years (required)

Work Location: In person



  • Oakville, Ontario, Canada Melrose Investments Inc. Full time

    Since 1973, Melrose Investments Inc. has always offered all encompassing real estate services. From design, to construction, to leasing and property management, the entire process is managed by our expert team. Our properties include custom-built offices, industrial and retail spaces, and state-of-the-art high-risesThe GENERAL OFFICE ADMINISTRATOR provides...


  • Oakville, Canada Jacobs & Associates Dental Office Full time

    Position is Monday - Thursday 7:45-5:30 ( Friday 8-12:30 starting in the future.) Salary - $27-$35 per hour Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims. Processing dental claims including assignment. - Discuss...


  • Oakville, Ontario, Canada Jacobs & Associates Dental Office Full time

    Position is Monday Thursday 7:455:30 ( Friday 812:30 starting in the future.)Salary- $27-$35 per hourDuties Greet and welcome patients as they arrive at the dental office Answer phone calls and schedule appointments for patients Verify insurance coverage and assist with insurance claims. Processing dental claims including assignment. Discuss and understand...

  • Office Administrative

    3 weeks ago


    Oakville, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Benefits Permanent role Duties: •Various office duties that includes invoicing customers, answering phones and help answer telephone questions •Accounts payable posting •Bank Deposits •Filing/maintaining office files, maintaining office supplies •General Administration Requirements: •Previous...

  • Office Administrator

    4 weeks ago


    Oakville, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Permanent role 100% in office- no remote work Duties: •Various office duties that includes invoicing customers, answering phones and help answer telephone questions •Accounts payable posting •Bank Deposits •Filing/maintaining office files, maintaining office supplies •General Administration ...

  • Office Administrator

    2 weeks ago


    Oakville, Ontario, Canada AppleOne Full time

    Office Administrator Oakville $60,000 per year Benefits and perks Full-time opportunity Room for growth and advancement Competitive pay ratePay increases based on personal and company performanceCentral OakvilleCasual working environment Responsibilities General office administration including basic AR/APSales support – lead generation, outbound...

  • Office Administrative

    2 weeks ago


    Oakville, Ontario, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Benefits Permanent role Duties:Various office duties that includes invoicing customers, answering phones and help answer telephone questionsAccounts payable postingBank Deposits Filing/maintaining office files, maintaining office supplies General Administration Requirements:Previous Office Administration...


  • Oakville, Canada Sara Tech Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - Business administration and management, general - or equivalent experience **Work setting**: - Private sector - Willing to relocate - Consulting firm **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work...

  • Office Administrator

    3 weeks ago


    Oakville, Canada Gastronomous Technologies Inc. Full time

    **Office Administrator** **Company Overview** Gastronomous is a fast-paced, dynamic start-up focused on revolutionizing how food is prepared and enjoyed worldwide! Having developed Canada’s first fully autonomous kitchen We are a no-nonsense team of passionate people with a bias for action. We know that our ability to execute on our ideas is what sets...

  • Office Administrator

    3 weeks ago


    Oakville, Canada Orbis Pest Control Full time

    Orbis pest control is an innovative and highly motivated business that thrives on excellence. We provide professional grade pest extermination services for all residential, commercial and industrial structures across Canada. We are a local business proud of our Canadian Heritage. We are looking to add another highly motivated individual to the team who is...


  • Oakville, Canada International Union of Operating Engineers Local 793 (IUOE Local 793) Full time

    **Job Profile**: The successful applicant will be responsible and accountable for performing an array of administrative duties assigned according to the requirements of the organization. This job entails multiple and varied functions bing performed. As a result, it is imperative that you demonstrate a willingness to learn new tasks and work in the spirit of...

  • Office Administrator

    4 weeks ago


    Oakville, Canada AppleOne Full time

    Office Administrator Oakville $60,000 per year Benefits and perks •Full-time opportunity •Room for growth and advancement •Competitive pay rate •Pay increases based on personal and company performance •Central Oakville •Casual working environment Responsibilities •General office administration including basic AR/AP •Sales support –...


  • Oakville, Canada Operating Engineers Benefits Administration Corporation Full time

    **Job Profile**: The General Office Assistant (Reception) is primarily responsible for operating the switchboard and handling the front reception desk, however, is also involved in an array of other administrative duties in support of OEBAC where needed. Duties include but are not limited to providing switchboard and reception services, processing postal...

  • Office Administrator

    3 weeks ago


    Oakville, Canada Atlas Care Heating & Air Conditioning Full time

    To administratively support the members of the Business Team through: - Managing all accounting activities relating to accounts receivable and bank reconciliation - Processing warranty claims with supplies - Processing counter sales and payments - Ensure the collection of money is occurring at the point of service or proper paperwork for financing is being...


  • Oakville, Ontario, Canada Kiwi Dental Office Full time

    ATTENTION FUTURE DENTAL STUDENTSWe are looking for a Jr Dental Administrator Assistant and Floater to join our AWESOME general dental practice.This position will help you gain some real-life experience and work closely with professionals in the dental field.If you are waiting to get into a dental program and looking for real-life experience, this could be an...

  • Office Administrator

    2 weeks ago


    Oakville, Canada SWAT Health Inc Full time

    **SWAT Health is hiring for a Part Time Administrative Assistant for our Brand New Oakville Location.** **SWAT Health is an industry leader in movement-based training, education and therapy. We provide a multi-platform service for clients and other industry professionals striving for greatness. We provide dynamic movement based solutions to movement based...

  • Office Administrator

    2 weeks ago


    Oakville, Ontario, Canada Orbis Pest Control Full time

    Orbis pest control is an innovative and highly motivated business that thrives on excellence. We provide professional grade pest extermination services for all residential, commercial and industrial structures across Canada. We are a local business proud of our Canadian Heritage. We are looking to add another highly motivated individual to the team who is...

  • Office Administrator

    3 weeks ago


    Oakville, Canada Henderson Partners LLP Full time

    **We are a leading firm of chartered accountants and professional advisors serving entrepreneurial people and organizations. We are proud of our recent recognition as a Best Workplace for Women, a best Workplace Managed By Women as well as being Great Place to Work certified.** **We offer a broad range of professional services all designed to accomplish one...

  • Dental Administrator

    3 weeks ago


    Oakville, Canada Tanglewood Dental Office Full time

    **Job description** **Key Responsibilities**: - manage patient scheduling and ensure that schedule for Dentist and Hygiene is fully booked - ensure the delivery of quality dental care to patients - present treatment plans to the patients - organize and present financial arrangements to patients - resolve patient issues in accordance with office policies...

  • Office Administrator

    2 weeks ago


    Oakville, Ontario, Canada Atlas Care Heating & Air Conditioning Full time

    To administratively support the members of the Business Team through:Managing all accounting activities relating to accounts receivable and bank reconciliation Processing warranty claims with supplies Processing counter sales and payments Ensure the collection of money is occurring at the point of service or proper paperwork for financing is being signed at...