Office Manager

3 weeks ago

Toronto, Canada Altis Recruitment Full time

Our established client in Financial Services is seeking a full-time permanent Office Manager to join their team. This role offers a competitive salary, benefits, and the chance to join a well-respected organization This s a mostly on-site position located in Downtown Toronto near Union Station. Roles and Responsibilities -Build relationships with internal teams to develop and implement operational processes and procedures -Manage vendor and contractor relationships and supervise them while on-site -Liaise with property management and oversee facilities, ensuring compliance -Oversee maintenance and repair projects -Inventory management -Prepare reports, presentations, and other documentation as required -Update and maintain the internal database -Expense and budget management -Manage ordering of office supplies, equipment, and appliances as needed -Oversee security access and employee access cards -Insurance policy coordination -Coordinate travel arrangements for employees visiting from other locations -Liaise with other office locations -Oversee records management and document storage -Support with meeting and event management -Catering coordination -Contract management -Support with emergency repairs/maintenance -Project management -Other related tasks as required Qualifications and Skills -Must have a post-secondary degree -Must have a minimum of 8 years of Office Manager experience -Experience working in Financial Services/Professional Services is a strong asset -Must have experience with Facilities Management -Must be highly proficient in MS Office -Experience working in SAP is a strong asset -Must have excellent verbal and written communication skills -Must be highly organized and detail-oriented -Must be able to multi-task and prioritize in a fast-paced, deadline-driven environment -Must have excellent time management and problem-solving skills -Must be able to work well with individuals at all levels of an organization -First Aid and CPR certification is strongly preferred -Must have a strong sense of discretion and be able to manage confidential information

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