Office Coordinator

OverviewJoin to apply for the Office Coordinator role at The Law Office Management Association (TLOMA).We are seeking a reliable and organized Office Coordinator to join our team full-time, working onsite in downtown Toronto. The ideal candidate will have strong administrative and management skills, excellent communication, and the ability to multitask in a fast-paced environment while maintaining confidentiality and professionalism. The position reports to the Director of Operations. Key ResponsibilitiesManages overall office cleanliness and prepares spaces for meetings and in-house eventsActs as first point of contact for clients, visitors, and general office needsHelps coordinate and manage office events, team-building activities, fundraisers, and firm campaignsCoordinates catering, technology setup, and meeting materials for events and meetings; assists in tracking ongoing projects and operational initiativesResponsible for attendance management and trackingPrepares, formats, and edits documents, correspondence, reports, and presentations, as necessaryPrepares meeting agendas and distributes follow-up actionsCoordinates calendars where necessary, including scheduling meetings and appointmentsTracks and sends out team birthday greetingsManages relationships with various vendors, including scheduling service calls and tracking progressDrafts, proofreads, and sends internal and external communications, including firm-wide notices and updatesBacks up website updates, including employee profiles, job postings, and announcementsHelps ensure internal communications are organized and visually clearOrganizes onboarding/offboarding and orientation activities for new employeesMaintains confidential HR files, employee-related documents, and timekeeping recordsResponsible for the management and processing of payrollManages group benefit inquiriesMaintains and helps update guideline protocol manualsResponds to telephone and email inquiries and directs them appropriatelySorts and distributes incoming mail; prepares and assembles outgoing courier and registered mail packagesTracks and confirms incoming and outgoing fax activityMonitors and orders office supplies to ensure inventory is well-stocked Qualifications1–3 years of office coordination or management experience preferredStrong organizational, multitasking, and time-management skillsExcellent written and verbal communication skillsDiscretion and ability to handle confidential information with integrityProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). LEAP an assetExperience with calendar management and scheduling toolsFamiliarity with document management systems (e.g., Primafact) is an assetComfortable coordinating events and liaising with vendorsAbility to work independently and collaboratively in a fast-paced office environmentDetail-oriented with strong problem-solving skillsCustomer service management an assetMust be available to work full-time, with minimum 3 days in office Employment detailsSeniority level: Entry levelEmployment type: Full-timeJob function: AdministrativeIndustries: Legal Services Please submit your application to our Director of Operations, Mary DaRosa at mdarosa@schultzlawgroup.ca. Please send a cover letter and resumes by no later than September 24. We are committed to providing an inclusive work environment comprised of diverse perspectives, cultures and identities. If during the recruitment process you require accommodation, please contact our Director of Operations, Mary DaRosa. We thank all candidates for their interest; however only those selected for further consideration will be contacted. NO AGENCIES PLEASE. #J-18808-Ljbffr