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Administrative Associate

3 months ago

québec, Canada Radiant Systems Inc Full time

Job Title: Administrative Associate

Duration: 6 months

Location: 2400 Avenue Watt, Quebec, QC, CAN G1P 3T3

**Additional Manager notes**

Manager is looking for someone fluent with writing, reading, and speaking French for the new Administrative Associate role. This candidate will be making appointments, answering calls, documenting messages, closing invoices, processing payments, working excel files, and answering emails. The manager is looking to ensure basic admin skills can be completed.

***Interview will be in French onsite***


Job Description:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function, or other organizational leader/group. Performs activities under a moderate degree of supervision.

Key Responsibilities:

  • Provides administrative support by conducting research, preparing statistical reports, and addressing routine information requests.
  • Gathers, compiles, and verifies information and enters it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets.
  • Assists with data collection, data entry and report generation on various departmental related activities.
  • Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
  • Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
  • Documents and maintains departmental policies and procedures.
  • Participates as a team member on departmental related business improvement assignments and projects as needed.
  • Performs other routine administrative activities as needed per the established procedures of the organization and/or department.


Top 3 Skills you are looking for:

1. Microsoft Office Suite

2. Admin Skills

3. Computer Savy

Contingent position tasks:

  • Welcoming customers
  • Answer the phone and route calls to the correct department.
  • Reply to customer emails
  • Making appointments for the SAAQ department
  • Close invoices and get customers paid
  • Various administrative tasks in different software (Excel, Outlook, Word, Teams)
  • Classification of documents