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Administrative Assistant

2 months ago

Dorval, Canada AY Talent Full time

Our client, a leader in the construction industry, is looking for an experienced and bilingual Office Administrator to join their team. The ideal candidate has previous experience in construction.


Location: Dorval

In office 5 days a week

Tasks, including but not limited to:

  • Answering the phone, taking messages, routing calls to the right people.
  • Opening mail, dating, and distributing to the intended persons.
  • Preparing delivery notes for the various couriers.
  • Carrying out the various "mailings", i.e. the addressing of envelopes, and cheques, and mailing them (Invitations: Golf, Christmas party, etc...)
  • Ordering office supplies and other supplies when necessary and negotiating the best prices.
  • Making flight reservations, car rentals, hotels, etc.
  • Opening accounts with suppliers or subcontractors.
  • Conference Room & Meeting Management
  • Assisting the administration/production department
  • Filing papers and electronic files – up-to-date filing
  • Scheduling appointments in directors' calendars
  • Collecting photos and creating posts for LinkedIn, Instagram and Facebook
  • Assisting with recruiting mandates – posting and collecting CVs
  • Organize various office events, holiday lunches, birthday wishes and gifts, etc…
  • Assisting Directors with miscellaneous tasks as requested
  • VISA accounts and expense reports


Qualifications:

  • Bilingualism is mandatory – written and verbal
  • Required experience: Minimum 3 years.
  • Experience in a construction company is an asset
  • Knowledge of Microsoft Office
  • Driver's license


Notre client, leader dans l'industrie de la construction, recherche un administrateur de bureau expérimenté et bilingue pour rejoindre son équipe. Le candidat idéal a une expérience préalable dans le domaine de la construction.


Lieu de travail: Dorval

Au bureau 5 jours par semaine


PROFIL DU POSTE ADMINISTRATEUR DE BUREAU


Tâches, incluant mais ne se limitant pas à :


  • Répondre au téléphone, prendre les messages, acheminer les appels aux bonnes personnes.
  • Ouvrir le courrier, le dater et le distribuer aux personnes concernées.
  • Préparer les bons de livraison pour les différents courriers.
  • Effectuer les différents " mailings ", c'est-à-dire l'adressage des enveloppes, des chèques, et leur envoi (Invitations : Golf, fête de Noël, etc...).
  • Commander les fournitures de bureau et autres en cas de besoin et négocier les meilleurs prix.
  • Effectuer les réservations de vols, locations de voitures, hôtels, etc.
  • Ouvrir les comptes avec les fournisseurs ou les sous-traitants.
  • Salle de conférence et gestion des réunions
  • Assister le département administration/production
  • Classer les papiers et les fichiers électroniques - classement à jour
  • Planifier les rendez-vous dans les calendriers des directeurs
  • Collecter des photos et créer des posts pour LinkedIn, Instagram et Facebook
  • Assister les mandats de recrutement - affichage et collecte de CV
  • Organiser divers événements de bureau, déjeuners de vacances, vœux et cadeaux d'anniversaire, etc...
  • Assister les directeurs dans des tâches diverses selon la demande
  • Comptes VISA et rapports de dépenses


Qualifications :

  • Le bilinguisme est obligatoire - à l'écrit et à l'oral Expérience requise
  • Minimum 3 ans d'expérience dans une entreprise de construction, un atout
  • Connaissance de Microsoft Office
  • Permis de conduire