Office Manager

1 week ago


kitchener, Canada Xcite Tech Full time

Company Description

Xcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the market.


Role Description

Xcite Tech is seeking a detail-oriented Office Manager to join our team in a full-time hybrid role. As an Office Manager, you will be responsible for overseeing the day-to-day administrative, operational and financial functions of the office and providing support across various departments. This position offers the opportunity to integrate all segments of the business with vast exposure and growth potential in a highly competitive industry.


Responsibilities:

  • Manage operational function of the office, supplies, inventory, equipment and systems
  • Coordinate and schedule meetings, appointments and travel arrangements for executive team
  • Assist in Human Resources functions including hiring and onboarding of new employees, benefit administration and payroll processing
  • Handle communication and processing of payments with vendors and clients
  • Provide clerical support including data entry, document preparation and filing
  • Answer and direct phone calls and emails with professionalism and efficiency
  • Manage Bookkeeping including invoicing, bank reconciliations, credit card management and expense reporting
  • Work with teams across the organization to ensure a collaborative, cohesive and rewarding team environment


Qualifications

  • Excellent communication and interpersonal skills
  • Experience with Bookkeeping and Accounting software, ideally Quickbooks Online
  • Familiarity with HR processes, training, development and employee relations
  • Ability to multitask, balance competing priorities and manage time effectively
  • Experience in providing administrative assistance and customer service
  • Knowledge of office equipment and systems
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
  • Experience in the medical or healthcare industry is a plus
  • Bachelor's degree in Business Administration or related field


If you are a proactive individual with a passion for administration tasks and working to unite a growing organization we encourage you to apply. Only those selected for an interview will be contacted. Please let us know if you require accommodation.



  • Kitchener, Canada Medical Office Family Practice Full time

    **Job Title**:Medical Office Receptionist/Assistant for Family Medicine Practice** **Position Summary & Structure**: Busy, friendly, and fast-paced family medical clinic currently seeking a medical receptionist/Medical Office assistant to join our team at a Kitchener Medical facility. The position is structured thus: - Seeking to hire two receptionists,...


  • Kitchener, Canada Medical Office Family Practice Full time

    Busy, friendly, and fast-paced family medical clinic currently seeking a medical receptionist/Medical Office assistant to join our team at a Kitchener medical facility. We are an urgent care, family practice and specialist office. Part-time position with opportunities to lead into full time. **Qualifications and Experience**: - 1-2 years experience...


  • Kitchener, Ontario, Canada Medical Office Family Practice Full time

    Busy, friendly, and fast-paced family medical clinic currently seeking a medical receptionist/Medical Office assistant to join our team at a Kitchener medical facility.We are an urgent care, family practice and specialist office.Part-time position with opportunities to lead into full time.Qualifications and Experience: 12 years experience within a medical...

  • Office Manager

    4 days ago


    Kitchener, Canada Plum Tree Memory Care Full time

    Plum Tree Memory Care is hiring! If you are passionate about providing high quality, compassionate dementia care to your community, consider joining our team as an Office Manager. At Plum Tree Memory Care, our mission is to help people live well with dementia through education, training, and service. We are seeking a reliable and organized Office...

  • Office Manager

    4 weeks ago


    Kitchener, Canada COLDEX Full time

    Coldex Refrigerator Office Manager At Coldex, we rent refrigerators to University and College students in first year residence across Ontario. We are looking for an individual to manage the day to day office duties from July 15th to October 11th. All work will be performed in our office in Kitchener! **Responsibilities Include**: **Who are we looking...

  • Office Manager

    3 weeks ago


    Kitchener, Canada Eagleview Construction Full time

    **Office Manager** - Are you a hard worker who is looking for an exciting career? - Do you want to challenge yourself and work with an award-winning team of industry professionals? - Are you a self-starter who takes great pride in the quality of their work? **About Eagleview Construction** We are a fast-growing local company that provides our clients with...

  • Office Manager

    4 weeks ago


    Kitchener, Canada Sienna Senior Living Full time

    If you’re passionate about leading a team that is, committed to the Team Member Experience and driven by innovation and growth, then join us! The Office Manager is a critical role within our communities as it impacts the lives of residents and ignites the warmth of human connection. As an Office Manager your typical day will impact in the following...

  • Office Manager

    2 weeks ago


    Kitchener, Canada RiteBite Orthodontics Full time

    RiteBite Orthodontics is looking for a full-time Office Manager to lead our Kitchener/Waterloo area team. Canadian Orthodontic Partners provides support services to RiteBite and our national network of Orthodontic clinics. We provide an enhanced level of patient care and service experience in our clinics putting patient care above all else. Come join a team...

  • Office Manager

    2 weeks ago


    kitchener, Canada Xcite Tech Full time

    Company DescriptionXcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the...

  • Office Manager

    2 weeks ago


    kitchener, Canada Xcite Tech Full time

    Company DescriptionXcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the...

  • Office Manager

    1 week ago


    Kitchener, Canada Xcite Tech Full time

    Company DescriptionXcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the...

  • Office Manager

    2 weeks ago


    kitchener, Canada Xcite Tech Full time

    Company DescriptionXcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the...

  • Office Manager

    2 weeks ago


    Kitchener, Ontario, Canada peopleCare Communities Full time

    We are looking for a motivated, customer service oriented individual to join our team as an Office Manager.peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged, enthusiastic and strive to exceed...

  • Office Manager

    6 days ago


    Kitchener, Canada peopleCare Communities Full time

    ROLE As a member of the peopleCare team, this position will provide administrative, accounting and payroll support for the long-term care home while ensuring efficient office practices. This position provides the initial contact representing the corporate mission, vision and values to resident families and all other visitors. Maintains confidentiality...

  • Office Manager

    2 weeks ago


    Kitchener, Ontario, Canada FabricAir Full time

    We are looking to hire an experienced Office Manager to help keep the team organized and on-track by managing our administrative tasks and maintaining accurate financial records.You will be a great fit if you are highly organized, self-directed and can identify and take initiative when a problem or opportunity is identified. This hybrid role requires your...

  • Office Manager

    4 weeks ago


    Kitchener, Canada Sienna Senior Living Full time

    Office Manager - Aspira Retirement Living At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These...

  • Office Manager

    2 weeks ago


    Kitchener, Ontario, Canada Mekhiya Immigration Services Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 yearsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Assemble data and...

  • Office Manager

    4 weeks ago


    Kitchener, Canada Air Expert Home Comfort Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Private sector - Urban area - Willing to relocate - Relocation costs covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office...

  • Office Manager

    3 weeks ago


    Kitchener, Canada Hope Lutheran Church Full time

    Office Manager,PT. **Job Type**: Part-time Pay: $18.00 per hour Expected hours: 15 per week Flexible Language Requirement: - French not required Schedule: - Day shift Work Location: In person Application deadline: 2024-05-30

  • Office Manager

    4 weeks ago


    Kitchener, Canada Doon Village Retirement Residence Full time

    Office Manager – Aspira Retirement Living  At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions....