Office Manager

4 days ago

Kitchener, Canada Plum Tree Memory Care Full time

Plum Tree Memory Care is hiring If you are passionate about providing high quality,

compassionate dementia care to your community, consider joining our team as an Office

Manager. At Plum Tree Memory Care, our mission is to help people live well with dementia

through education, training, and service.

We are seeking a reliable and organized Office Manager, reporting directly to our VP,

Operations and Finance, to join our team. As an Office Manager, you will be responsible for

overseeing day-to-day administrative operations, managing patient records, coordinating

appointments, and ensuring the smooth functioning of our clinic. This position is full-time,

in-office at Plum Tree Memory Care, located at 16 Andrew Street, Kitchener, Ontario. Some

travel to our sister clinic, located at the OakMed Family Health Team at 231 Oak Park

Boulevard, Unit 110, Oakville, Ontario, may be required.

Plum Tree Memory Care is led by Dr. Linda Lee, an award-winning Care of the Elderly Family

Physician, who has helped establish over 100 primary care memory clinics across Canada.

Our team consists of healthcare professionals in medicine, nursing, pharmacy,

occupational therapy, social work, and administrators.

Key Responsibilities
- Manage HR administration, including internal policy documents and payroll;
- Manage and organize patient records and appointments;
- Coordinate with healthcare providers, patients, and care partners;
- Oversee inventory management and ordering of office supplies;
- Handle billing, insurance claims, and financial reports;
- Ensure compliance with provincial healthcare regulations and standards, including

privacy standards; and
- Supervise administrative staff and provide leadership support.

Essential Competencies
- Proven experience as an office manager or in a similar administrative role;
- Strong organizational and multitasking abilities;
- Excellent communication and interpersonal skills;
- Proficiency in computer software (e.g., Microsoft Office); and
- Knowledge of PHIPA regulations and confidentiality practices.

Preferred Qualifications
- Experience in a healthcare or clinic setting;
- Familiarity with medical terminology and healthcare administration; and
- Bachelor’s degree in healthcare administration or related field.

Plum Tree Memory Care strives to offer a meaningful, supportive, and caring work

environment. It is a respectful and inclusive workplace that encourages continued

educational experiences. Plum Tree Memory Care welcomes and encourages all

applicants to advise of any accommodation requirements, which will be made available

accordance with Ontario’s Human Rights Code.

Pay: $50,000.00 per year

**Benefits**:

- Extended health care
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-07-05

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