Administrative Assistant
4 weeks ago
Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support to Management across various operational departments. The successful candidate will play a key role in ensuring smooth day-to-day office operations, supporting team members, and maintaining a professional and efficient work environment. Key Responsibilities Provide direct executive support, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare, proofread, and format executive-level reports, presentations, and business documents. Coordinate internal and external meetings, including agenda preparation, meeting materials, and minutes. Manage confidential information with discretion and professionalism. Track departmental action items and assist in monitoring project timelines and deliverables. Prepare expense reports and reconcile credit card statements for leadership approval. Liaise with internal departments, external stakeholders, and vendors on behalf of senior management. Assist with coordination of board meetings, leadership team sessions, and company events. Support document control and filing systems to ensure accurate and accessible records. Monitor and order office supplies and assist with general office coordination as needed. Draft internal communications and assist with the distribution of company announcements. Provide backup administrative support across departments when required. Identify and implement opportunities for improving administrative workflows and efficiency. Qualifications Post-secondary education in Business Administration or a related field preferred. Minimum 5 years of experience supporting senior management or executives. Exceptional written and verbal communication skills. Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational skills with excellent attention to detail. Proven ability to manage multiple priorities and deadlines with minimal supervision. Professional, positive, and discreet demeanor, with sound judgment and interpersonal skills. Experience in the oil and gas or energy sector is considered an asset.
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Administrative Assistant
2 weeks ago
Calgary, Canada West Coast Reduction Full timeBased out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...
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Administrative Assistant
1 week ago
Calgary, Canada ONSITE3D Ltd Full time**Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...
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Administrative Assistant
2 days ago
Calgary, Canada Omega Project Solutions Full timeAdministrative Assistant NSB Omega is searching for an Administrative Assistant for our MAJOR Oil & Gas Client in Strathcona, AB. Assignment DescriptionMAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...
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Administrative Assistant
1 week ago
Calgary, Alberta, Canada Rockies Building Supplies INC. Full time $40,000 - $60,000 per yearCompany DescriptionRockies Building Supplies, located in Calgary, AB, is a trusted provider of high-quality exterior and interior building materials for homeowners, contractors, and builders. With a well-organized warehouse and a professional storefront team, we ensure timely and accurate order fulfillment for projects of all sizes. Our product range...
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Administrative Assistant
4 days ago
Calgary, Canada AP Dynamics Inc. Full timeAP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...
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Administrative Assistant
2 weeks ago
Calgary, Canada Pomeroy Lodging LP Full time**We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....
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Administrative Assistant
3 weeks ago
Calgary, Canada Tourmaline Oil Corp Full timeTourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking...
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Administrative Assistant
3 weeks ago
Calgary, Canada Tourmaline Oil Corp Full timeTourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking a...
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Administrative Assistant
3 weeks ago
Calgary, Canada Tourmaline Oil Corp Full timeTourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking a...
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Administrative Assistant
2 weeks ago
Calgary, Canada Bassano Growers Ltd Full time**Overview** We are seeking an Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing clerical support, keying sales orders, supporting the sales manager and assisting with customer service inquiries. **Responsibilities**: - Entering orders into ERP System - Provide administrative support and assistance to...
