Administrator, Academics Operations

3 weeks ago

Scarborough, Canada Trillium Med Village Full time

Job Title: Administrator, Academic Operations


Location: Scarborough

Employment Type: Full-Time/Part-Time

Reports To: (Program Manager/Supervisor)


Job Summary


We are seeking a highly organized and detail-oriented Administrator to manage our Learning Management System (LMS) and student-instructor portal, facilitate effective communication, and oversee bookkeeping responsibilities. This role ensures smooth daily operations by supporting both administrative and financial tasks within the organization.


Key Responsibilities


LMS & Student/Instructor Portal Management


• Set up, manage, and maintain the LMS for various programs.

• Enroll students and instructors in the appropriate courses.

• Ensure instructional materials are properly uploaded, organized, and accessible within the LMS.

• Provide technical support to students and instructors for LMS-related issues.

• Monitor student progress and participation, generating reports as needed.


Communication Management


• Serve as the primary point of contact for student and instructor inquiries.

• Manage email communications, announcements, and updates through the portal.

• Coordinate scheduling for classes, exams, and other key events.

• Support instructors in managing course calendars, deadlines, and grading.


Bookkeeping


• Record and maintain accurate financial transactions in QuickBooks.

• Process invoices, payments, and refunds for tuition, course materials, and other expenses.

• Reconcile bank statements and prepare financial reports.

• Assist with budgeting and financial planning.

• Ensure compliance with financial regulations and internal policies.


General Administrative Tasks


• Maintain accurate student and instructor records.

• Support program evaluations by collecting and analyzing feedback.

• Manage office supplies and ensure the smooth operation of administrative tools.


Qualifications


Education & Experience


• Diploma or degree in Business Administration, Accounting, or a related field.

• Minimum of 2 years of experience in the field of education.

• Proven experience in administrative roles, preferably in education.

• Bookkeeping experience required (certification is a plus).


Skills & Competencies


• Proficient in LMS platforms (e.g., Google Classsroom, Moodle, Canvas, Blackboard).

• Familiarity with student portals or similar systems.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Attention to detail and a high level of accuracy.

• Proficiency in bookkeeping software (e.g., QuickBooks)

• Ability to maintain confidentiality with sensitive information.


Key Attributes


• Self-motivated and proactive problem solver.

• Ability to work independently and as part of a team.

• Adaptable to changing priorities and technological tools.


Benefits


• Competitive salary.

• Professional development opportunities.


How to Apply:

Please submit your resume and a cover letter detailing your experience and qualifications to before 06 December.

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