Administrative Support Officer

7 days ago

Scarborough, Canada Centennial College Full time

Job Number:
- J0924-0008- Job Title:
- Administrative Support Officer (Regular Part-time)- Job Type:
- Permanent PT Support (Regular)- Bargaining Unit:
- PT Support- School/Department:
- Academic- Campus:
- Progress and Downsview Campus- Location:
- Greater Toronto Area- Pay Range:
- $28.19 - $35.41- Pay Band:
- PT Support 6- Hours/Week:
- 24- Date Posted:
- September 3, 2024- Closing Date:
- September 10, 2024

School of Engineering Technology and Applied Science - Advanced Manufacturing and Automation Technology Department

**(This position is initially open to regular part-time, bargaining unit employees of the college)**

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**
The Administrative Support Officer performs a range of administrative support services for the Advanced Manufacturing and Automation Technology (AMAT) Department within the School of Engineering and Applied Science (SETAS). The incumbent will report to the Department Chair and will provide administrative support and coordination to school functions/projects; coordinating activities, responding to and taking action on student inquiries, and identifying areas for improvement in the department.

**Responsibilities**
- Provides administrative support to the SETAS/AMAT programs; including but not limited to assisting with writing of proposals, monitoring and recording expenditures, and liaising with partner organizations for collaboration and trainings
- Provides support in the launching of new SETAS/AMAT programs; collaborating and coordinating with all stakeholders on activities including marketing material, curriculum development, facilitating procurement of capital equipment, tracking for purchase orders and meeting the budget.
- Plans, organizes, and manages logístical arrangements related to current ongoing projects
- Schedules, arranges and coordinates the administration of specific programs and training activities
- Responds to inquiries relating to projects/functions, identifies contentious issues, investigates and analyzes
- information and resolves routine problems with support of the Chair
- Liaises with faculty, staff and students/clients regarding operational issues according to college policies/ practices
- Provides direction to other staff and outside services relating to the incumbent's functions/projects
- Monitors prograM/Function budget expenditures according to the college's financial guidelines; prepares financial forecasts and budgets; compiles various financial and statistical data and reports
- Analyses statistical information and maintains project records
- Applies ministry and college policies, procedures and guidelines
- Maintains a project database including filing and on-line audit tracking systems
- Develops/recommends and implements administrative procedures for improvement of administrative systems
- Performs other duties as assigned.

**Qualifications/Experience**
- Minimum 2 years of related administrative experience is required, including experience supporting operations of a fast-paced, high-volume environment. Administrative experience in a post-secondary environment preferred
- Demonstrated experience with Microsoft Word and Excel
- Excellent communication skills and strong relationship building skills
- Ability to work with a diverse client group and provide excellent customer service
- Demonstrated experience with computerized software/hardware combined with advanced analytical and problem-solving skills to identify and resolve administrative and technical issues
- Proven attention to detail to prepare/analyze budget information and reconcile financial records
- Knowledge of college programs and services, academic and organizational structures

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must **be submitted online by September 10, 2024 at 11:59 PM EST. Please quote Job ID J0924-0008.** Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the po

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