Administrator

2 weeks ago

North Bay ON PB S, Canada Kia of North Bay Full time $35,000 - $50,000 per year

The Aquino Group is growing and we are looking for an Administrative Assistant

About Us

The Aquino Group is a family-owned and operated organization proudly managing four dealership locations. We are a fast-paced, customer-driven automotive group dedicated to delivering exceptional service and support. Our team values professionalism, efficiency, and a positive, collaborative work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team.

We are seeking a highly organized and detail-oriented Administrative Assistant to work directly with our leadership team. In this role, you will provide essential support to ensure smooth day-to-day operations.

Key Areas of Responsibilities

Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the leadership team addresses only the most critical items.

Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and

productive.

Calendar Management: Maintain a clear and organized calendar, balancing work and personal

commitments.

Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and

transportation.

Event Planning: Organize and oversee corporate events, ensuring they align with business

goals and leadership availability. Attends meetings to take notes and coordinate executable items.

Financial Monitoring: Budget management and financial coordinating. Expense receipt management.

Project Tracking: Support executive-led projects by gathering information, managing timelines, and coordinating internal resources. Track project progress and provide status updates.

Time Management: Continuously look for ways to make the schedule more efficient.

Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the

Leadership team.

Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.

Team Communication: Act as a liaison between the leadership team and other staff members or departments.

Information Management: Data gathering and administrative support.

Problem-Solving: Anticipate and address potential issues before they reach the leadership team, ensuring smooth operations

Qualifications:

  • High school diploma or equivalent; additional education or certifications are a plus.
  • Previous administrative or office experience preferred.
  • Strong organizational skills and attention to detail.
  • Excellent communication and customer service skills.
  • Proficiency in Microsoft Office Suite and ability to learn dealership software.
  • Ability to multitask in a fast-paced environment.

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