Administrative Assistant

2 weeks ago

North Bay, Canada Cassellholme Full time

**OPPORTUNITY TO JOIN OUR TEAM**

Cassellholme, a not for profit, charitable organization, operates a 240 bed Long-Term Care facility, and a Community Support Services program in the district of East Nipissing. Cassellholme is located in the City of North Bay which is situated within 3 ½ hours of both Toronto and Ottawa. Nestled between beautiful Lake Nipissing and Trout Lake, the district offers both urban and country living, with multiple recreational opportunities.

**Position Summary**:
Reporting to the Director of Care, the position will support the work of the clinical leadership team and provide administrative support to clinical programs and policies.

**What can I expect to do in this role?**
- Support clinical leadership by organizing meetings, managing correspondence, preparing agendas/minutes, and coordinating calendars
- Maintain confidentiality of resident, staff, and organizational information in compliance with privacy requirements
- Develop documents, reports, presentations, orientation materials, and spreadsheets to assist clinical initiatives
- Manage clinical record-keeping: data entry, inventory tracking of supplies, and coordination with finance as needed
- Act as a liaison between clinical teams, residents, families, and other departments to ensure seamless communication
- Facilitate coordination of patient/resident records and information updates

**Qualifications**:

- Diploma or certificate in Office Administration, Medical Office Administration, or relevant field
- 2-5 years of experience providing administrative support in a healthcare or clinical setting
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience learning clinical systems
- Strong communication, interpersonal, and organizational skills
- Ability to handle confidential information discreetly and professionally

**Skills & Competencies**:

- Accuracy, attention to detail, and ability to prioritize multiple tasks
- Strong verbal and written communication
- Professionalism, reliability, discretion, and a collaborative team mindset
- Capability to work independently while supporting clinical team needs

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $30.68 per hour

Expected hours: 35 per week

**Benefits**:

- Employee assistance program
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative : 1 year (required)

Licence/Certification:

- diploma in Medical / Office Administration or related field (required)

Work Location: In person

Application deadline: 2025-06-22

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