Project Coordinator

Project Coordinator – VIP Meter Services

Location: Toronto, ON (in-person, on-site)

About VIP Meter Services Inc.:

At VIP Meter Services, we are dedicated to providing top-notch sub-metering services with a focus on efficiency, quality, and customer satisfaction. With over four decades of combined experience, we offer expert advice and turn-key solutions to ensure our clients benefit from metering accuracy and energy management. Our commitment to quality results and customer care has positioned us as a leader in the sub-metering industry.

We are looking for a Project Coordinator to join our growing team, supporting our operations and contributing to the smooth scheduling and execution of sub-metering projects. This role is ideal for someone looking to develop a career in project management, with room for growth and tuition reimbursement opportunities.

Why Join us?

• Career Growth: We offer a clear path to advancement, with the potential to grow into a Project Manager role.
• Tuition Reimbursement: If you're looking to further your education in project management, we'll support you.
• Professional Development: You'll gain experience in a fast-growing industry, working with cutting-edge metering technologies and advanced project coordination techniques.
• Supportive Team Environment: You'll collaborate with a motivated team and receive the support you need to succeed.

What You'll Do:

You'll support the scheduling, coordination, and documentation aspects of our sub-metering projects, contributing to smooth operations and timely project completion. Your role will include:

• Schedule and coordinate projects, ensuring technicians have access and property managers are informed.
• Work with the property managers and clients on meter replacements, troubleshooting, and reinspection projects.
• Collect and organize project and service scope data, understand the scope of work and communicate the scope and requirements to the technicians.
• Assemble, control, and manage documents and schedules.
• Handle data entry and documentation management in the Head End System (HES) and
• Monitor, assign, and track incoming service tickets for metering support.
• Assist with coordinating accommodations and technical equipment for field teams.
• Review field reports and documents for accuracy and completeness to meet Quality Management System and project scope requirements.
• Coordinate retrofits and reinspection to ensure timely completion.
• Communicate plans, actions, risks, and issues with key stakeholders.
• Collaborate with the office team.

What We're Looking For:

• Experience: 1-2 years of experience in a project coordinator, administrative, or scheduling role. Experience in the sub-metering, utilities, or construction industry is a plus but not required.
• Education: A diploma or degree in business, project management, or a related field is preferred.
• Skills: Strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
• Technical Proficiency: Comfort with Microsoft Office Suite and project management software. Knowledge of ERP or HES systems is a plus.
• Communication: Excellent written and verbal communication skills to manage interactions with clients, technicians, and team members.
• Problem-Solving: Ability to identify and resolve issues efficiently to keep projects on track.

What We Offer:

• Competitive salary with performance-based incentives
• Comprehensive health, dental, and life insurance coverage
• Tuition reimbursement and opportunities for professional development, including potential to grow into a Project Manager role
• A collaborative work environment where you will learn and contribute to the continued success of VIP Meter Services

How to Apply:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you're interested in the Project Coordinator role at VIP Meter Services.

VIP Meter Services is an equal opportunity employer. We are committed to fostering an inclusive, accessible environment where all individuals feel valued and respected. We welcome applications from candidates of all backgrounds. If you require accommodation or have questions about the application process, please contact our HR team.

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Ability to commute/relocate:

• Etobicoke, ON (M9C): reliably commute or plan to relocate before starting work (required)

Application question(s):

• This is an in-office role. Are you able to work in-office?
• Salary expectations:

Experience:

• Project Coordinator: 2 years (preferred)

Work Location: In person