Accounting and Office Administrator

Accounting and Office Administrator

About the Job

If you are a confident and highly organized individual looking for a great opportunity to utilize your office, business, accounting and people acumens, come join our team We are seeking a professional Accounting and Office Administrator to be a part of our team while supporting the Company, Accounting, Sales, Project Management and Operations teams.

About Us

We are an industry leader in custom architectural signage located in Burnaby for over 35 years, providing impactful and quality signage that are practical and fits within our customers' budget. Our strength lies within the people we have and the clients we serve - supported by creativity, innovation, continuous improvement, value maximization and quality.

Responsibilities

As an Accounting and Office Administrator, you will be on a team with our Senior Accountant and assist in executing A/R, A/P, Payroll, Inventory, Financial Statements, Invoicing, Contract Review and Sales Admin Support activities. You will also enjoy dealing with internal and external stakeholders for day-to-day office activities. Your expertise will be used to assist us in preparing quarterly financial statements, conduct Project Analysis, Profitability Analysis and Process/System Improvement initiatives.

Additional details include:

· Being the "face" and "voice" of the company

• Working with the Senior Accountant and the General Manager on identifying areas of improvements and initiating resolutions
• Working with Account Managers, Operations Manager and staff on improving processes and efficiencies
• Reviewing and executing contract requirements, cash flow, progress draws, supplier/customer payments and other financial obligations
• Various Reporting responsibilities including Sales, WIP, Forecasts, Cash Flow, etc.
• Assist in payroll and HR Administration on behalf of all staff including new hires, staff statuses, personnel records, government filings and documentation.
• Identifying and executing contract documents with statutory declarations as required
• Be the initial contact and responsibility for office related issues

Requirements

As the Accounting and Office Administrator, you bring a positivity to our workplace and possess exceptional communication, listening and organizational skills. You will have solid business, accounting and office administration skills and be driven to improve processes for efficiency gains. You should enjoy working independently and in collaboration with the team to build rapport and buy-in that align with the overall company goals. As the initial point of contact for our company, you project professionalism and a respectful demeanor to inspire confidence in others.

General requirements include:

• College or university diploma/degree related to Business Administration or Accounting
• Ability to pass a reference or background check
• 1 to 3 years of experience working in a private business in an office administration and accounting/bookkeeping role dealing with contracts
• Experience with industries such as architecture, interior design, general contracting, construction, signage, graphics, marketing, facilities management, etc. would be an asset
• Experience in office administration from ordering supplies to assisting in creating proposals
• Computer Skills – Quickbooks, MS Excel, MS Word and MS Outlook
• Fluent English – reading, writing and speaking

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• On-site parking
• Tuition reimbursement

Ability to commute/relocate:

• Burnaby, BC V5C 3H8: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (preferred)
• Office: 1 year (preferred)

Work Location: In person