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Office Administrator

2 weeks ago

Burnaby BC VC P, Canada McCuaig and Associates Engineering Ltd. Full time

We are seeking a highly organized, professional, and motivated Office Administrator to join our team. This role is the first point of contact for visitors and callers, and plays a key part in keeping the office running smoothly. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment supporting multiple departments.

About the Job:

  • Greet and assist visitors in a friendly, professional manner
  • Accept, organize, and/or packages, mail, and courier deliveries
  • Route incoming phone calls and direct inquiries to appropriate departments
  • Maintain general office organization and cleanliness
  • Monitor and order office supplies, stationery, and kitchen inventory
  • Keep office common areas and meeting rooms tidy; set up meetings and events
  • Maintain accurate document filing systems
  • Perform scanning, photocopying, binding, laminating, and other administrative tasks
  • Maintain and track office equipment inventory, supply orders, and scheduling maintenance
  • Maintain and track office vehicles
  • Review and coordinate office procedures to ensure compliance with company policies
  • Support staff with document formatting to company standards
  • Support staff with permits, schedules, drawings, letters, reports, proposals, and other materials
  • Provide backup support to other administrative staff as needed
  • Organize office events, group lunches, and clean ups
  • Track equipment sign-out and returns
  • Prepare and order supplies for inventory and various office stations
  • Ensure daily cleanliness and replenishment of kitchen areas
  • Ensure meeting rooms are reset and maintained after use
  • Assist with lifting, moving, assembling, and disassembling office furniture as needed
  • Assist technical and operations staff as required
  • Complete ad hoc tasks assigned by management
  • Provide exceptional customer service and maintain professional reception standards
  • Maintain an overall clean, organized and professional office environment

About You:

Consideration will be given to individuals who possess the following education, skills, and qualifications:

  • Completion of High School or equivalent.
  • Post-secondary education in office Administration, Office Management, or related fields is an asset.
  • Any previous experience in construction or engineering, or architectural offices is an asset.
  • Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
  • Strong computer skills and the ability to learn new software quickly
  • Excellent written and verbal English communication skills
  • High level of attention to detail, accuracy and organization
  • Ability to prioritize, multitask and meet deadlines in a busy environment while ensuring high standards of accuracy
  • Strong proofreading and editing skills
  • Positive, respectful attitude with excellent customer service skills
  • Ability to work independently and as part of a team
  • Demonstrated reliability, punctuality, and strong work ethic
  • Hold a valid driver's license
  • Ability to follow instructions provided by Managers or other senior members of staff
  • Willingness to assist operations and technical team to resolve problems and learn how to follow company procedures
  • Fast learner with a desire for professional and personal growth
  • Confidence working with diverse personalities and managing multiple tasks
  • Strong self-starter with a proven record of being able to work efficiently with little direct supervision

Please note that all candidates must be willing to undergo personnel security screening (similar to a criminal record check).

About Us:

McCuaig & Associates Engineering is a multi-disciplinary engineering company specializing in building systems. With offices in Burnaby, BC, Victoria, BC, and Calgary, AB, we've provided services to Western Canada since 1992. The company is involved in all aspects of building construction and we specialize in the renovation and restoration of occupied buildings. We have a philosophy of providing quality services to our clients while supporting local businesses and using sustainable environmental practices whenever possible. We maintain a culture of acceptance and diversity by encouraging open discussion and critical thinking. We strive to adapt to shifting technologies and attitudes.

We offer competitive compensation packages (commensurate with experience), employee benefits, RRSP plans, flex days, and many social events throughout the year. A company is only as good as the people behind it, so we strive to create a company culture of acceptance, collaboration, and diversity.