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Office Administrator, Scheduler and Accounting Assistant

2 weeks ago

Squamish BC VB K, Canada Park Centre and Hotel Full time $75,000 per year

Job Summary

British Columbia Marine Logistics (BCML) is a leader in water-based safety, rescue, and training services. We are seeking a highly organized and adaptable Office Administrator & Accounting Assistant to support daily operations, manage financial processes, coordinate work schedules, and facilitate smooth onboarding for new team members.

This is a dynamic, multi-functional role ideal for someone who enjoys working in a mission-driven environment that supports emergency responders, rescue professionals, and marine safety personnel.

Responsibilities

1. Office Administration

  • Manage daily administrative operations, including office supplies, phones, mail, and vendor communications.
  • Serve as the primary liaison for staff, instructors, and external partners.
  • Maintain organized filing systems for training documentation, certifications, and compliance records.
  • Support logistics for courses, travel arrangements, and events.

2. Accounting Assistance

  • Assist with accounts payable/receivable.
  • Support financial record keeping using accounting software (e.g., QuickBooks).
  • Help with monthly reconciliations, reporting, and payroll prep.
  • Maintain documentation for contracts, insurance, and permits.

3. Scheduling & Programming

  • Coordinate and manage employee work schedules within WhenIwork software program.
  • Communicate with instructors, clients, and facilities to confirm training dates, availability, and logistics.
  • Use scheduling software or spreadsheets to track program rosters, certifications, and renewal timelines.
  • Adjust programming as needed due to weather, instructor availability, or client needs.

4. Employee Onboarding

  • Prepare onboarding materials for new staff and instructors (both seasonal and permanent).
  • Ensure completion of required certifications, waivers, and background checks.
  • Set up new hires with email, training systems, and equipment.
  • Provide support during initial orientation and integration into the team.

Requirements

  • Education: Associate's or Bachelor's degree in Business Administration, Accounting, HR, or related field (or equivalent work experience).
  • Experience:
  • 2+ years in an administrative, accounting, or HR support role.
  • Experience in outdoor, training, or service-based industries is a plus.
  • Technical Skills: Willingness to learn new software programs.
  • Proficiency with MS Office (Excel, Word, Outlook).
  • Experience with accounting tools (QuickBooks, Xero).
  • Comfortable using scheduling software, shared calendars, and cloud-based platforms.
  • Soft Skills:
  • Strong communication and coordination abilities, multi-task, handle multiple issues at once
  • Ability to work independently and adapt to fast changing environments.
  • Detail-oriented and proactive, with good time management.

Understanding of the safety/rescue industry is a bonus but not required. Salary based on experience. Unique position, office is located on the Floatel in the Howe Sound. Flexible hours.

Job Types: Full-time, Permanent

Pay: From $75,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Discounted or free food
  • Extended health care
  • On-site parking

Work Location: In person