Human Resources Administration Manager

Position Summary

The Human Resources (HR) & Administration (Admin) Manager oversees and manages the Human Resources, Office Administration and IRA Services (a total of 4-5 staff reporting directly to the HR & Admin Manager), for Tla-o-qui-aht First Nation (TFN). This role ensures the Nation's internal systems run smoothly, respectfully, and in alignment with cultural values and community priorities. The HR & Admin Manager supports leadership and reports directly to the Tribal Administrator. We strongly encourage applications from individuals with extensive experience working with Indigenous organizations. Candidates must hold or be actively pursuing their CPHR BC & Yukon designation.

Culture Commitment

The HR & Admin Manager upholds the culture and governance of the TFN by delivering corporate support services that reflect our sacred pledge of ʔiisaak—deep respect for all living beings and the interconnectedness of our community, lands, and governance. These services strengthen the Nation's capacity to uphold our responsibilities to future generations, improve quality of life. You are a proven achiever and an organized, proactive, and resilient individual who thrives in fast-paced, dynamic environments. You manage ambiguity with grace, communicate with clarity and cultural humility, and build strong relationships across all levels of the organization. With an energetic and collaborative spirit, you are a resourceful self-starter who embraces multi-tasking in a technical and community-centered setting, always guided by the Nation's values of respect, responsibility, and renewal.

Human Resources

• Lead recruitment, onboarding, and staffing for all positions;
• Collaborate with managers on departmental planning, capacity building, and professional development;
• Implement performance management and improvement systems;
• Ensure compliance with employment legislation including the Canada Labour Code;
• Develop and deliver training, orientation, and employee development programs;
• Create and implement HR policies and procedures;
• Support employee relations and conflict resolution initiatives;
• Oversee employee communications;
• Administer compensation, benefits, and wellness programs;
• Lead Health & Safety Committee and workplace safety initiatives, including the Occupational Health & Safety Committee;
• Oversee and ensure accurate and confidential employee files;
• Develop and update job descriptions and postings in collaboration with managers.

Administration

• Oversee the inventory of supplies and equipment required at TFN's main office;
• Oversee the process of establishing contracts and service level agreements with third party suppliers and/or service providers;
• Develop and maintain policies, procedures, and practices regarding communications, IT, information management and building security;
• Oversee internal and external communications, including TFN's website and community news bulletins;
• Liaison with external IT technicians and contractors when necessary;
• Support department managers with administrative needs.

Managerial Responsibilities

• Plan and oversee departmental activities to meet strategic objectives;
• Prepare and manage departmental budgets, reporting discrepancies as needed;
• Identify staffing needs and participate in recruitment and selection;
• Provide leadership, motivation, and guidance to staff across all stages of employment;
• Foster a safe, respectful, and inclusive work environment;
• Represent the Nation and promote its vision, mission, and values;
• Uphold all policies, procedures, and practices related to finance, HR, and safety;
• Represent TFN with integrity and respect, fostering a workplace culture rooted in our vision, mission, and sacred values—guided by our commitment to community, stewardship, and cultural continuity;
• Uphold and implement the Nation's policies, procedures, and practices—including those related to finance, human resources, and safety—with transparency, accountability, and in alignment with our cultural teachings and governance traditions.

Qualifications

• University or College degree in Human Resources, Business Management or Public Administration;
• CPHR BC & Yukon designation (or currently enrolled/in progress);
• Indigenous experience working with Indigenous communities or organizations;
• Minimum of 2-5 years of progressive experience in HR;
• Supervisory experience;
• Office Administration experience;
• Experience with First Nation funding and reporting

Knowledge

• Government and corporate labour legislation, including the Canada Labour Code and Indigenous employment frameworks;
• Experience with HR software, information management systems, and digital tools that support community-based organizations;
• Understanding of Indigenous governance structures, cultural protocols, and community dynamics;
• Proficiency in MS Office and other tools that support effective communication and administration.

Skills & Abilities

• Strong organizational and time management skills, with the ability to prioritize in a community-focused environment;
• Clear and respectful business writing and communication, adaptable across diverse audiences;
• Conflict resolution grounded in empathy, cultural safety, and restorative approaches;
• Research and analysis skills to support policy development, program planning, and decision-making;
• Technological adaptability, with a willingness to learn and support others in digital literacy;
• Ability to build trust and foster collaboration across departments, leadership, and community members.

Working Conditions

• Primarily works in an office setting located in a remote community, with occasional travel to other Nation sites or partner locations as needed;
• Engages in computer-based tasks, virtual meetings, and phone communications throughout the day;
• Collaborates with team members both in-person and remotely, using digital tools to maintain connection and workflow;
• Occasionally participates in community events, meetings, or cultural gatherings outside standard office hours.

Physical Requirements

• Ability to remain seated and focused for extended periods while working at a computer or desk.
• Ability to move between office spaces and lift light office supplies or equipment as needed.

About the Benefits

You will also receive a great range of employee benefits, including:

• Enrollment in the Tla-o-qui-aht First Nation Pension Plan
• Health and dental benefits
• Relocation Assistance (staff accommodation may be available)

In accordance with Section 16(1) of the Canadian Human Rights Act, priority will be given to qualified First Nations applicants.

Applications will be accepted until December 5, 2025.

Job Types: Full-time, Permanent

Pay: $46.00-$49.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• Relocation assistance
• Tuition reimbursement
• Vision care
• Wellness program

Ability to commute/relocate:

• Tofino, BC: reliably commute or plan to relocate before starting work (required)

Location:

• Tofino, BC (preferred)

Work Location: In person