Volunteer - Program Administrative Assistant

2 days ago

Vancouver BC VB A, Canada Latincouver Cultural & Business Society Full time

Job Description

Latincouver Cultural and Business Society is a non-profit organization that brings together Latin Americans and Latin enthusiasts living in Vancouver to strengthen and celebrate the richness of our businesses and cultures. Our four pillars are:

  • Promoting Culture: We promote cultural diffusion of Latin America in the Canadian context promoting and enriching bilateral cultural support.
  • Connecting Business: We provide possibilities for Latino entrepreneurship with effective management, thus generating assertive business links in Canada.
  • Supporting Community: We watch over a community in Latin America with cohesion and mutual support, giving rise to growth with firm roots.
  • Empowering People: We generate growth possibilities and empowerment of enthusiastic Latin Americans seeking opportunities in Canada.

Description:

This is a volunteer position designed for individuals interested in gaining hands-on administrative experience while supporting community-based programs and events.

We are looking for someone who enjoys working with people, is well organized, and is eager to contribute to a dynamic, multicultural environment. The Volunteer Administrative Assistant will support daily administrative tasks and act as a liaison between the organization, its members, and the broader community.

Responsibilities:

  • Serve as the first point of contact for internal and external inquiries
  • Support email communication and general administrative tasks
  • Assist with event and workshop coordination (logistics, materials, attendance tracking)
  • Process rental inquiries and maintain related documentation
  • Support communications and promotional tasks in collaboration with the marketing team
  • Liaise with community members, partners, and participants to provide information and support
  • Assist with databases and help maintain accurate, up-to-date records
  • Attend and/or support Latincouver events and activities, including preparation, onsite support, and other related duties
  • Assist in creating and editing agreements, documents, and templates

Requirements and skills:

  • Previous experience in administration, customer service, or a related role.
  • High school diploma required; post-secondary education or training in administration, business, or related fields preferred.
  • Experience supporting events or workshops, including logistics and participant communication.
  • Comfortable working with emails, documents, and basic digital tools
  • Previous experience liaising with diverse stakeholders such as community members, partners, and vendors (an asset)
  • Strong written and oral communication skills
  • Familiarity with Microsoft Office and Google Workspace
  • Ability to work with diverse communities and stakeholders
  • Detail-oriented, proactive, and adaptable
  • Ability to work independently and as part of a team
  • Advanced English Level (Spanish language is an asset).

Please note: Tasks and responsibilities may be flexible and can vary based on the organization's evolving needs

Working hours: 15-20 hours per week (3 months)

Benefits

  • Expand your professional contacts through Latincouver's rich network
  • Feedback on your learning progress
  • Reference letter and LinkedIn recommendation upon completion of a minimum of three months of volunteering
  • Be part of a fun, professional staff team
  • Free participation in different events
  • Learn new skills and have an opportunity to practice English

Latincouver Cultural & Business Society fosters an equitable workplace and values diversity and inclusion. We encourage all qualified people to apply.

Job Type: Part-time

Work Location: Hybrid remote in Vancouver, BC V6B 1A4

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