Volunteer - Administrative Assistant

2 weeks ago

Vancouver, Canada Latincouver Cultural and Business Society Full time

**Latincouver Cultural and Business Society** is a non-profit organization that brings together Latin Americans and Latin enthusiasts living in Vancouver to strengthen and celebrate the richness of our businesses and cultures. Our four pillars are:

- **Promoting Culture**: We promote cultural diffusion of Latin America in the Canadian context, promoting and enriching bilateral cultural support.
- **Connecting Business**: We provide possibilities for Latino entrepreneurship with effective management, thus generating assertive business links in Canada.
- **Supporting Community**:We watch over a community in Latin America with cohesion and mutual support, giving rise to growth with firm roots.
- **Empowering People**:We generate growth possibilities and empowerment of enthusiastic Latin Americans seeking opportunities in Canada.

**Administrative Assistant (Volunteer - Unpaid position)**

**Duties and Responsibilities**:

- Support the planning and coordination of **events, workshops, and networking sessions**, including logistics, materials preparation, attendance tracking, and follow-up communications.
- Collaborate closely with the **marketing team** to align communications, promotional materials, and social media content with program goals and key events.
- Liaise with **community members, partners, mentors, and program participants** to provide information, support, and engagement opportunities.
- Maintain and update databases, participant lists, and CRM systems to ensure accurate and accessible records for all LCBC initiatives.
- Provide onsite and administrative support for **Latincouver and LCBC events**, ensuring smooth operations and an excellent participant experience.
- Draft, edit, and organize agreements, reports, and official templates for program use and partner communication.
- Work collaboratively across departments to **develop new ideas, initiatives, and partnerships** that strengthen LCBC’s impact and visibility within the business and cultural community.

**Qualifications/Skills**:

- University or college in Business Administration, Communications, or related field.
- Good communication skills at all levels, both written and oral.
- Competent in the use of Google Workspace.
- Experience organizing data and creating presentations.
- Problem-solving
- Proactive
- Self-organized
- Detail-oriented
- Desirable: competent in the use of Slack, ClickUp, and Canva
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint), and Google Drive
- 1+ year of experience with administrative tasks
- Knowledge of Latin American culture and Spanish or Portuguese is an asset.

**Working hours**: 15-20 hours per week (3 months)

**What you get from us**:

- Reference letter upon completion (3 months) to upgrade your resume.
- Expand your professional contacts through Latincouver's rich network.
- Contribute to the community and society as a whole.
- Be part of a fun, professional staff team.

Latincouver Cultural & Business Society values diversity and inclusion and encourages all qualified people to apply.

**Job Types**: Part-time, Volunteer

Work Location: In person

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