Office Coordinator

2 weeks ago

Oakville, Ontario, Canada Naylor Building Partnerships Inc. Full time $35,000 - $45,000 per year

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you

Key Responsibilities:
Reception/ Dispatch

  • Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries
  • Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt
  • Act as a backup for Customer Service, answering and escalating calls where appropriate
  • Coordinate courier services and receive all couriered envelopes and packages

Office Administration

  • Maintain office supply inventory and ensure stock room is organized and replenished
  • Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs
  • Place orders for business cards/printing items
  • Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children's Holiday Party)
  • General office duties such as ordering catering, stocking fridges, printing binders, filing
  • Provide backup for quotes email, forwarding emails as appropriate
  • Booking flights, hotels, cars

Education/ Experience:

  • University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
  • Excellent verbal and written communication skills
  • Professional phone manner
  • Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
  • Ability to multitask in a busy office environment
  • Willingness to take on other duties as needed

We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor's Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to

Powered by JazzHR

0qS7Mcvn6O

  • Office Coordinator

    2 weeks ago

    Oakville, Ontario, Canada A.W. Hooker Associates Ltd. Full time $60,000 - $90,000 per year

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...

  • Office Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Naylor Building Partnerships Full time $40,000 - $60,000 per year

    Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for youKey Responsibilities:Reception/ DispatchAnswer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive...

  • Office Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Naylor Building Partnerships Full time $40,000 - $60,000 per year

    Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you Key Responsibilities: Reception/ DispatchAnswer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive...

  • Office & I.T. Coordinator

    6 days ago

    Oakville, Ontario, Canada A.W. Hooker Associates Ltd. Full time $40,000 - $60,000 per year

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...

  • Operations Coordinator

    2 weeks ago

    Oakville, Ontario, Canada BITSUMMIT Full time $40,000 - $45,000 per year

    About BITSUMMITBITSUMMIT is a fast-growing consultancy specializing in cloud infrastructure, digital transformation, and enterprise IT solutions. As we continue to scale, we're seeking an organized and proactive Office Administrator / Operations Coordinator to ensure smooth day-to-day operations and help maintain a productive, professional, and well-equipped...

  • Office Administrator – Transportation Industry

    5 days ago

    Oakville, Ontario, Canada TRANSWAY Group of Companies Full time US$36,000 - US$46,000 per year

    OverviewWe are seeking a highly organized and proactive Office Administrator to join our growing team at Transway Transport. The ideal candidate will play a key role in managing daily office operations, supporting drivers and dispatch, and ensuring efficient administrative processes across our trucking division. This role is perfect for someone with strong...

  • Office Administrator

    7 days ago

    Oakville, Ontario, Canada MHB Group Full time $60,000 - $80,000 per year

    Are you an experienced Property or Lease Administrator? Do you love multi-tasking? Are you self-motivated, organised and have an effective communication style? Do you enjoy speaking with tenants and problem solving when required?  Then read on…As the Real Estate Office Administrator, you will tackle a wide variety of general and specific administrative...

  • IT Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Coordinate Industries Ltd. Full time $60,000 - $90,000 per year

    Coordinate Industries Ltd. is a value-added manufacturer and supplier of high-quality cable assemblies, wire harnesses, mechanical and electromechanical assemblies, and precision machining services for aerospace, military, medical, and industrial applications. Established in 1985, the company is privately-owned and certified with ISO9001/ISO14001/AS9100,...

  • Health And Safety Coordinator

    6 days ago

    Oakville, Ontario, Canada HeadSource International Full time $60,000 - $90,000 per year

    Health and Safety CoordinatorJob Type:Full-timeHours:Monday–Friday, 8:00am – 4:30pmOverview:The Health and Safety Coordinator supports management, supervisors, and workers in maintaining a safe and compliant work environment across all construction projects. This role oversees daily safety operations, ensures compliance with legislation, and promotes a...

  • IT New Grad

    1 day ago

    Oakville, Ontario, Canada BIM Corporate Head Office Full time $60,000 - $80,000 per year

    Mission for this PositionAbout UsAt Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River property. Located in the Qikiqtani Region on Baffin Island, Nunavut, it's one of the world's most captivating and seldom seen destinations and we are looking for people ready to share, build, and grow with our company.We are a unique...