Operations Coordinator

About BITSUMMIT

BITSUMMIT is a fast-growing consultancy specializing in cloud infrastructure, digital transformation, and enterprise IT solutions. As we continue to scale, we're seeking an organized and proactive Office Administrator / Operations Coordinator to ensure smooth day-to-day operations and help maintain a productive, professional, and well-equipped work environment.

Role Overview

This hybrid role combines general office administration with hands-on operational support. You'll be responsible for organizing office logistics, coordinating with vendors, supporting internal communications, and maintaining supply and equipment inventories. As this role includes off-site errands and physical coordination of supplies and deliveries, a valid driver's license and access to a car are required.

Key Responsibilities

Office Administration

• Serve as the primary contact for general office administration tasks.
• Manage and maintain a clean, organized, and fully stocked office environment.
• Take ownership of purchasing and ordering office supplies, equipment, and snacks based on inventory levels and team needs.
• Coordinate courier pickups and deliveries; handle in-person errands such as post office runs or urgent procurement tasks.

Operations Coordination

• Support scheduling, meeting coordination, and travel arrangements for leadership and internal teams.
• Assist with the planning and logistics of team events, workshops, and all-hands meetings.
• Monitor internal workflows and help implement improvements to support operational efficiency.
• Coordinate documentation processes and internal communications via tools like Notion or Google Workspace.

Vendor & Facilities Support

• Act as the liaison for vendors, service providers, and building management.
• Support basic procurement tasks including invoice tracking, purchase approvals, and vendor compliance.
• Ensure service levels are met for all office-related third-party contracts.

Front Desk / Reception Duties (when on-site)

• Greet visitors and maintain a professional front-of-house presence.
• Manage reception areas, coordinate incoming/outgoing mail, and maintain entry logs if required.
• Handle incoming calls and direct inquiries to the appropriate departments.

Qualifications

• 2+ years of experience in office administration, operations, or facilities coordination.
• Valid driver's license and access to a reliable car is required for occasional errands and vendor pickups.
• Excellent organization, time management, and communication skills.
• Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with collaboration tools (Slack, Notion, Trello, etc.).
• Ability to work independently, take initiative, and maintain confidentiality.

What We Offer

• A flexible hybrid work 3 days from office 2 days from home
• A collaborative team culture with direct exposure to cross-functional operations.
• Opportunities for growth in office management, facilities, or business operations.
• Comprehensive health, dental, and vision insurance.

How to Apply

To apply, please send your resume and a short cover letter to , highlighting your experience in office coordination and your availability to support both virtual and on-site tasks.

BITSUMMIT welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

• Dental care
• Paid time off
• Vision care

Ability to commute/relocate:

• Oakville, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: Hybrid remote in Oakville, ON