Office Administrator – Transportation Industry

7 days ago

Oakville, Ontario, Canada TRANSWAY Group of Companies Full time

Overview

We are seeking a highly organized and proactive Office Administrator to join our growing team at Transway Transport. The ideal candidate will play a key role in managing daily office operations, supporting drivers and dispatch, and ensuring efficient administrative processes across our trucking division. This role is perfect for someone with strong clerical, organizational, and communication skills who enjoys working in a fast-paced, professional environment.

Prior experience in transportation, logistics, or office management is preferred, along with proficiency in QuickBooks, payroll processing, and Microsoft Office applications.

Duties

  • Oversee front desk operations, including greeting visitors, answering calls, and managing multi-line phone systems with professionalism.
  • Handle administrative tasks related to driver onboarding, safety documentation, and compliance recordkeeping.
  • Support the dispatch and operations team with scheduling, trip documentation, and communication.
  • Manage payroll and bookkeeping functions using QuickBooks or similar accounting software.
  • Maintain organized filing systems for driver files, invoices, vendor records, and fleet documentation.
  • Assist in vendor coordination, invoice processing, and purchase order tracking.
  • Support budgeting and expense tracking, preparing reports as required by management.
  • Ensure adequate office supply levels and coordinate procurement activities.
  • Facilitate smooth communication between departments to ensure efficient workflow.
  • Provide general clerical support, including data entry, report preparation, and scheduling appointments.

Experience & Skills

  • Proven experience in office administration, preferably within the transportation or logistics industry.
  • Strong organizational and multitasking abilities in a fast-paced environment.
  • Proficiency in QuickBooks, bookkeeping, payroll processing, and vendor management tools.
  • Experience managing front desk operations with excellent communication and customer service skills.
  • Familiarity with multi-line phone systems and professional phone etiquette.
  • Background in HR functions such as onboarding, documentation, or employee coordination is an asset.
  • Detail-oriented with the ability to handle confidential information responsibly.
  • Proficient in MS Office (Excel, Word, Outlook) and comfortable with digital recordkeeping systems.
  • Demonstrated ability to manage budgets and perform basic financial reporting.

This position offers an engaging and supportive work environment for professionals eager to apply their administrative expertise and contribute to the growth and efficiency of our trucking operations.

Job Types: Full-time, Permanent

Pay: $17.47-$22.38 per hour

Expected hours: 40 per week

Work Location: In person

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