Human Resources Coordinator

The Shared Services Unit is seeking an individual to fill the role of Human Resources Coordinator on a permanent full-time basis (35 hours/week).

The Shared Services Unit brings together all the shared services offered and includes Human Resources, Payroll Services, GCO Administration, Employment Legal Services and Information Technology Operations. They ensure that policies and processes established by the General Council are upheld, and that federal/provincial employment standards are met.

Position Purpose

The Human Resources Coordinator supports the implementation of all human resources (HR) related processes and programs. They will have a broad knowledge of human resources applicable legislations including Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, and Accessibility for Ontarians with Disabilities Act (AODA). They support all HR related functions including full cycle recruitment, employee relations, health and safety, medical leaves, workplace accommodations, staffing logistics, training and development.  They manage various HR related documents using the Elevate HR HRMIS maintaining employee records and files and gathering data.  They provide support to the Manager Human Resources and Payroll and work closely with the rest of the HR and Payroll team in a variety of tasks supporting the day-to-day Human Resources administration.

Primary areas of responsibility:

• Employee Relations/HR Administration (30%) – Provide advice on diverse HR related activities, interpretation of policies, key processes and other HR related questions; Support Managers and employees in various HR related issues and provide administrative support to various areas of Human Resources;
• Medical Leaves and Workplace Accommodations (20%) – Manage and administer all medical leaves and requests for accommodation;
• Recruitment/Onboarding (20%) -  Manage recruitment process from job posting, screening applicants, coordinating interviews to preparation of an offer of employment;
• Performance Management & Rewards and Recognition Program (15%) –  Manage annual review and development plans tracking review dates, Monitor employees on performance improvement plans and coordinate animation of Rewards and Recognition Program
• HRMS/Payroll Processing (15%) - Provide backup for payroll processing and doing data entry into the HRMS.

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• Post-secondary education in Human Resources/Business Administration and CHRP/CHRL designation (or working towards) or equivalent education and experience.
• 5 years of HR experience in administration, recruitment, and managing HR programs and activities; HRMIS/HRIS and ATS administration experience is an asset.
• Ability to work with ambiguity, complexity, and difficult situations as they relate to Human Resources. As an HR professional, demonstrates the ability to build strong working relationships of trust, cooperation, confidentiality and support; 
• Incumbent must have the ability to instill trust, and not only be confidential, objective and neutral, but be perceived to be confidential, objective and neutral and able to deal with highly emotional situations and remain impartial; 
• Strong computer skills in the use of various software applications - Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms; Advanced knowledge of Excel (expertise in working with and manipulating large data files); HRMS and ATS skills are an asset;
• Good judgment, diplomacy and resourcefulness when dealing with confidential information and sensitive situations;
• Excellent interpersonal and communication skills, both verbal and written, including writing, editing, proofreading with strong attention to detail and the ability to inform in a clear and impartial manner. Both empathy and emotional intelligence are required to effectively develop and manage employee relations;
• Strong administration, organization, time management, planning and problem-solving skills together with the flexibility to switch easily from one task to another effectively juggling multiple tasks at the same time;
• Familiarity with relevant employment laws and regulations related to recruitment, compensation, benefits and mandatory training;
• Ability to develop working relationships within a diverse intercultural community with cultural sensitivity and awareness;
• Excellent record keeping skills, developing and organizing information and attention to detail;
• Experience developing methods and processes that ensure consistency, reliability, and accuracy;
• Motived self-starter who works well independently and in a team environment;
• Recognition of personal and professional boundaries; and
• Knowledge of the life and work of The United Church of Canada and the ability to work in French, and/or in other languages other than English would be considered assets;
• Alignment with the vision and values of The United Church of Canada – respect, integrity, passion and diversity;
• Flexibility with the ability to effectively and positively deal with changing situations or priorities; and
• Initiative, good judgment, tact, discretion, resourcefulness, and creativity in problem solving.

The United Church of Canada has adopted a hybrid workplace model, providing flexibility for this position, working both offsite and in the General Council Office, currently located in Toronto, ON. The incumbent will be provided, for work purposes, use of secure devices and must be available by email, phone, teams or zoom during regular office hours Monday to Friday. Sitting and viewing a computer screen for long periods, keyboarding/using voice recognition software, intermittent physical activity including sitting, standing and being on the phone for long periods of time will be required. Occasional additional hours may be required.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act and the Human Rights Code, The United Church of Canada will provide reasonable accommodations to employees with human-rights related needs.

The target hiring range for this position is $63,722 to $72,625 with the ability to progress to a maximum of $84,962. This is based on category 6 on our salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.