Human Resources Coordinator

DRA Global Limited
is an international, multi-disciplinary engineering, project delivery, and operations management group, predominantly focused on the mining, minerals, and metals industry.

With nearly four decades of experience, DRA has a proven track record delivering high-value projects across a wide range of commodities. Our global teams specialize in mining, minerals processing, and non-process infrastructure including water, energy, and related industrial facilities.

We operate in all major mining regions, with offices across North and South America, Africa and the Middle East, the USA, and Asia-Pacific.

The Human Resources (HR) Coordinator manages the clerical duties for the human resource department.

The main duties includes administrative support to employees, department assistance with recruitment coordination, facilitation in HR functions and programs, and daily operational tasks involved in the full employee lifecycle with line managers and employees in a business unit. They assist and coordinate a portion of HR including new hire onboarding paperwork, basic reporting.

The HR Coordinator maintains Human Resources data and plays a key role in the department coordination and record management as a whole. The HR Coordinator captures all required data, updates of personnel files as well as prepares all essential documentation for managers and employees. The HR Coordinator handles confidential employee and organization information which needs to be maintained with a high level of professionalism and confidentiality.

Responsibilities:

The HR Coordinator is responsible to provide a complete HR service to employees throughout their employee life cycle with the company.

• Onboarding Experience

• Employee advice and assistance

• Training & Development

• Employee Offboarding

• An HR Coordinator/Generalist provides an advisory and consultancy service to staff and management on a range of human resources issues, procedures and policies consistent with employee standards, legislation and guidelines.

• Knows and understands HR policies, processes and systems and communicates these effectively to all relevant stakeholders.
• Resolving problems by providing human resources advice, counsel, and decisions.
• Build and maintain effective business relationships with all key stakeholders by initiating and

maintaining regular interactions and acting as a trusted advisor.

• Keep abreast of trends, legislation aimed at managing organizational change, engaging employees, increase organizational effectiveness and best practices within the HR industry to optimize service delivery.
• Organize resources for new employees that will include IT equipment, access card and stationery as appropriate.
• Coordinate and participate in the induction of new staff.
• Assist the coordination and collation of performance reviews.
• Contribute to the ongoing development of HR related policies and procedures.

Employment Contracts

• Drafting of contracts of employment and managing the contract renewal process.
• Liaising with HOD's and employees regarding employee contracts and renewals.

System Administration

• Organize and maintain department electronic and paper filing systems, archive and retrieve records and ensure that the appropriate department staff responds to critical deliverables in a timely manner.
• Ensure the relevant HR database is up to date, accurate and complies with legislation.
• Enters data about new employees to Human Resources Information System and save all
• documentation for the employee in their personnel files.
• Maintain database of staff including records of qualifications and certification.
• Ensure an up-to-date bank of document templates to support the HR function is maintained.
• Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
• Comply with data protection guidelines.
• Ensure that the ESS and LinkedIn Learning systems are maintained.

Payroll

• Liaise with payroll on a bi-weekly basis and ensure that the payroll is effectively executed each month.
• Work with the Finance department to coordinate and implement all relevant policies and procedures.
• Assist with resolving all salary queries with employees.
• Ensure payroll department are notified of changes to staff terms and conditions and act upon
• management instructions and staff requests in a timely manner.

Desired Qualifications:

• Degree in Human Resources, Organizational Psychology or a related field
• 2-3 years of Experience with HR administration and coordination
• French and Spanish would be advantageous
• Knowledge of basic HRIS Systems is essential

Our competitive compensation package has been designed to reward our employees' skills, competencies and performance that align with our culture. The compensation range for this role is $55,000 to $65,000 annually, depending on the candidate's experience and qualifications. DRA offers a hybrid work policy, excellent health and dental benefits including an HSA, RRSP matching, employee recognition programs, and plenty of opportunities to build genuine relationships.

We may use Artificial Intelligence (AI) tools to help screen/assess/select candidates as part of our recruitment process.