Coordinator, Human Resources

About the Role

Epic is seeking a Coordinator, Human Resources & Payroll to fill an existing vacancy at the Toronto Head Office, where the selected candidate will be part of a fast-paced, driven, and collaborative team while receiving mentorship, knowledge, and experience to develop the skills you need to build an exciting career in Human Resources.

Your Responsibilities:

Talent Acquisition

· Responsible for the full-cycle recruitment process, including but not limited to, staffing requisitions, job descriptions, and internal & external job postings, coordinate & conducting interviews, coordinate with hiring managers, team leaders, and external recruiters as required.

· Responsible for the internal company intranet and external social media for Epic's HR function.

· Responsible for tracking the in-house resume database for all internal and external resumes received.

· Responsible for supporting on the management of the HRIS platform for all employee-related matters.

· Responsible for the onboarding of all new hires and offboarding of all departing employees and making all the updates on the HRIS & internal payroll tracker.

· Responsible for conducting all background and reference checks for any new employees joining.

· Responsible for coordinating with IT to ensure all onboardings and offboardings of employees are completed in a timely and accurate manner.

· Manage the full cycle Co-op/Intern program through Universities/Colleges including subsidy programs associated with this program.

Human Resources

· Responsible for the full-cycle process with new hires, inclusive of all employee file updates, company contact lists, organizational charts, and seating plans.

· Responsible for all folders in the HR database to keep up to date and organized throughout the year.

· Responsible for coordinating with admin for the new hire package and other first day items/requirements including seating location, welcome bag, etc.

· Assist with reviewing and updating the Employee Handbook with individual policies and Company guidelines to ensure regulatory compliance.

· Responsible for tracking all internal HR perks offered to employees.

· Manage the Health & Safety platform of the company on the intranet, the JHSC and H&S committees, Epic training platform and support with H&S Steering Committee meetings for the corporate team nationally.

· Assist the team with AODA plan – updating and keeping the company on track.

· Assist the team with organizing the training sessions (internal & external), any ongoing projects, policy updates, year-end filings and all other administrative support as needed.

· Assist with notes on file needed for any employee matters, and any employee letter requests throughout the year (i.e., employment letters, notices, etc.).

· Complete other ad-hoc projects as assigned.

Payroll & Benefits

· Complete all onboarding & offboarding of payroll, benefits, and administration in individual platforms.

· Complete other projects as assigned/ad hoc duties and projects with ADP.

· Run/Create reports in ADP as needed by the team.

· Responsible for all payroll & benefits billings and WSIB filings, saved and tracked in appropriate folders, and sent to Accounts Payable in a timely manner for processing monthly.

· Assist with representation or participation in different market surveys in the real estate industry.

· Assist in the audit process throughout the year, as needed.

Requirements:

· University Degree or equivalent College Diploma in Human Resources

· At least 1 to 2 years of experience in Human Resources and Payroll

· Strong attention to detail, ability to multi-task and maintain strict confidentiality, high degree of integrity, discretion, and strong work ethic; able to avoid errors and omissions

· Strong knowledge of Microsoft Office tools – specifically Excel, Word, PowerPoint & Outlook

· Working knowledge with ADP Workforce Now will be an added advantage.

· Superior professionalism, courtesy, and friendliness in dealing with people.

· Excellent sense of responsibility and ownership.

· Excellent problem-solving abilities, self-motivated individual who is proactive, takes initiative, flexible and adaptable to changing needs within the organization.

· Ability to work in a fast-paced environment, works well under pressure, multi-task and meet deadlines.

Expected Compensation Range:

The expected annual base salary range for this position is $55,000 - $65,000 CAD. The actual salary offered will depend on a variety of factors, including the candidate's experience, education, skills, and market conditions, and location while ensuring internal equity. In addition to base salary, Epic offers a competitive total rewards package that may include discretionary performance-based incentives, comprehensive extended group benefits, retirement savings programs, and paid time off.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Extended health care
• Life insurance
• RRSP match

Application question(s):

• Are you comfortable with working 5 days from the office?

Work Location: In person