Administrative Coordinator

Administrative Coordinator

People & Culture

Hybrid/Remote

The Administrative Coordinator provides timely and confidential administrative support, meeting and event coordination to the Senior Leadership (80%) and People & Culture (20%) teams.

Key responsibilities of the role include:

1. Administration Support

• Prepares and distributes Senior Leadership Team (SLT) meeting materials; record and post meeting minutes.
• Processes VP expense approvals and support SLT with research, reporting, and communications.
• Coordinates weekly People & Culture announcements.
• Post job ads, manage reference checks, and supports onboarding and mandatory training.
• Maintains employee and Board training records; prepares quarterly reports.
• Manages virtual meeting/webinar setup, HR surveys, and parking administration.
• Tracks retirements for CEO acknowledgment.
• Manages lending limit requests, signing officer changes, and contract/lease filing systems.
• Maintains insurance and fleet administration records.
• Coordinates ordering and delivery of office supplies, equipment, and Board/SLT materials.

2. Event Coordination

• Coordinates registrations and participation for business conferences, events, and meetings.
• Plans and manages logistics for SLT and organizational events (e.g., Employee Appreciation Day, AGM, Strategic Planning), and in-person Board meetings and training.
• Liaises with external presenters; manages scheduling, travel, accommodation, and IT needs; collects bios and ensures presentation materials are prepared.

• Provides administrative support for large organizational projects, including mergers.

• Digital Asset Maintenance & Accessibility

• Maintains and updates SLT SharePoint content; manage user access, monitor engagement, resolve issues, and communicate updates.

• Maintains and updates People & Culture Inner Circle content (org charts, policies, job profiles, etc.); manage access, resolve user issues, and communicate updates in collaboration with IT.

The ideal candidate will have successfully completed a high school diploma and have 1-3 years related experience

including:

• Advanced oral and written communication skills
• Advanced time management, attention to detail and organizational skills and ability to handle multiple priorities concurrently
• Advanced use of Microsoft Office 365 Applications
• Proficient interpersonal skills
• Proficient ability to record and transcribe minutes
• Proficient ability to create, compose and edit written materials
• Proficient ability to maintain a high level of discretion and confidentiality in handling confidential information, situations and discussions
• Proficient analytical and problem-solving skills

At Brunswick Credit Union, our people are our greatest asset - over 200 dedicated employees drive our success. In return we offer a total compensation package that promotes work life balance including vacation starting at three weeks, personal days, even birthdays off. Employee wellness is a priority for us and we underscore that with 100% paid health and dental benefits and an annual wellness benefit to put towards what you feel will support your wellness journey. Want to grow with us? We take your professional development seriously too, and support employees' growth through multiple course offerings and specialized training where fitting.

We are committed to providing a work environment that fosters inclusion, value and respect and reflects the diversity of the communities in which we live and serve. We encourage and welcome applications from traditionally underrepresented and equity-seeking groups. All qualified applicants will receive equal consideration; however, priority will be given to Canadian citizens and permanent residents. Should you require any accommodation during the recruitment process or otherwise, please notify us and we will work to meet your accessibility needs.

The ability to be bonded is a condition of employment with Brunswick Credit Union. This consists of the completion of a bonding application process which includes a criminal record and credit check.

Although we appreciate all applications, only those being considered for an interview will be contacted. Thank you for your interest in Brunswick Credit Union.