Corporate Administrative Assistant

The opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Corporate Administrative Assistant to join our team in our downtown Edmonton office. 

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
• Opportunity to become a shareholder and invest in the company's long term growth & success
• Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Maternity/paternity leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities

What you'll do:

The successful candidate is an administrative professional ready to take the next big step in their career. As part of the Corporate (Group) administrative team, working out of the Edmonton office, the primary function of this role is to provide support to the Corporate Secretary and the administrative function within Corporate (Group). This role is designed with succession to the Corporate Secretary role in mind. This is an exciting opportunity for a detailed and driven administrative professional who is passionate about delivering high quality work while also having a desire to develop their skills.

Responsibilities will include:

• Perform tasks of a highly confidential nature and ensure confidentiality thereof.
• Act as representative of the Company in direct contact with the public and government agencies, clients, and consultants dealing with the Company, and subsidiary and affiliated company offices.
• Organize, send meeting invites and take minutes for internal company meetings.
• Perform electronic cheque deposits, generate bank deposit reports and prepare manual cheque deposits.
• Prepare annual list of service award recipients for distribution, coordinate service awards inventory and liaise with service award suppliers.
• Coordinate pick-up, delivery and maintain records for off-site document storage.
• Assist with filing and archiving CEO and Finance files.
• Compose and proofread correspondence.
• High level review of agreements for accuracy, completeness and arranging for execution. Prepare and issue credit applications.
• Process and route daily incoming and outgoing mail; arrange for courier deliveries.
• Maintain travel and accommodations page for company intranet.
• Maintain, organize, and request inventory of office supplies, equipment and administer kitchen operations.
• Act as the primary Fire Warden for the Corporate Office and track and maintain Corporate office staff attendance in the event of an emergency.
• Perform other duties as assigned by the Corporate Secretary.

Does this sound like you?

Candidates should have the following qualifications, technical skills / experience, to be considered for this position:

• Minimum 8 years' experience working in a fast-paced, corporate office environment with minimal supervision.
• Post-secondary education in an administration program from an accredited university or college, or equivalent experience and training.
• Experience in corporate governance and/or knowledge of legal corporate business requirements
• Experience using company templates.
• Intermediate minute taking skills, including preparation of agendas.
• Intermediate to advanced abilities in MS 365 Office suite (Word, Outlook, Excel).
• Experience with Diligent Boards and PDF XChange.
• Strong verbal and written communication and interpersonal skills, including the ability to assess implications of proposed actions and respond appropriately.
• Flexible, collaborative mindset and willingness to tackle projects outside areas of prior experience.
• A self-initiating mindset, that is organized and able to prioritize and handle multiple initiatives simultaneously.
• Excellent customer centric skills who is approachable and has a friendly demeanor.

About Us

At Associated Engineering, were passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada's Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

Growth and development of our employees – chart your career course, whatever stage you are at

A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities

We care, we commit, we create – our promise to both clients and each other

What's next?

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today  Thank you for your interest, only candidates selected for an interview will be contacted.  

Want more information?

• Check out what a day at Associated Engineering looks like via LinkedIn

• Our Environmental, Social and Governance Report