Receptionist / Administrative Assistant (Administration)

21 hours ago

St John's NL AC C, Canada Oceanex Full time

We are an equal opportunity employer. In all that we do and in the way that we do it, we are committed to treating our employees and the people we deal with respect and dignity.

Receptionist / Administrative Assistant (Administration) - St. John's NL

We are currently searching for a dynamic Receptionist / Administrative Assistantfor our Corporate Office in St. John's.

Reporting to the Corporate Administrator, the incumbent will be responsible for providing administrative support to corporate office personnel and general receptionist duties.

Tasks and responsibilities

  • Answer and forward all incoming phone calls, take messages and greet visitors; maintain front desk security and access to the offices;
  • Provide administrative support to corporate staff including preparation of correspondence, presentations and reports, recording of minutes, photocopying, scanning, binding and filing; maintaining inventory of office supplies and preparing orders as required; receiving, sorting and distributing mail in the office as well as maintaining the boardroom schedule for meetings;
  • Coordinate travel for all Oceanex employees (excluding vessel crews);
  • Support the Quality Management Lead and Corporate Administrator with control of documented information;
  • Enter Corporate Office Purchase Orders in AMOS;
  • Perform accounting duties such as coding and totaling employee expense claims;
  • Perform other duties, as assigned.

Qualifications

  • Graduate of a 2-year Office Administration program or equivalent combination of experience and education;
  • Minimum of 2 years as a receptionist or related area;
  • Strong working knowledge of computers, specifically Word and Excel.

Skills

  • Excellent written and oral communication skills;
  • Excellent interpersonal skills;
  • Strong organizational and priority management skills;
  • Proficient in MS Office;
  • Excellent multitasking skills.

You are interested and believe you have the skills we are looking for? Please forward your resume and cover letter as soon as possible to:

Oceanex Inc. is committed to equity in employment and encourages all qualified individuals to apply. We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted. No telephone inquiries please.

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