Operations Coordinator

5 days ago

Regina SK SR Y, Canada Meshline Business Services Full time

Job Summary

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. The ideal candidate will be responsible for managing administrative tasks, supporting daily operations, and ensuring smooth communication across departments. This role requires strong office experience, excellent computer skills, and the ability to handle multiple responsibilities efficiently in a fast-paced environment. Prior experience with medical or dental offices is a plus, along with proficiency in various software tools.

Duties

  • Manage data entry and maintain accurate records using QuickBooks, Microsoft Office, and Google Workspace.
  • Handle front desk responsibilities including greeting visitors, managing multi-line phone systems, and providing exceptional customer service.
  • Support administrative functions such as filing, proofreading documents, and organizing schedules.
  • Assist with bookkeeping tasks and financial record keeping related to office operations.
  • Coordinate appointments, manage calendars, and support customer support efforts through effective phone etiquette.
  • Support medical or dental office functions including patient check-ins, appointment scheduling, and supporting dental receptionist duties if applicable.
  • Maintain organized digital and physical filing systems to ensure quick retrieval of information.
  • Provide general administrative support to ensure efficient office workflow and communication between departments.

Requirements

  • Proven experience with office administration, clerical tasks, or similar roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
  • Strong computer skills including data entry, proofreading, and document management.
  • Experience with QuickBooks or bookkeeping is preferred.
  • Excellent organizational skills with the ability to multitask effectively in a busy environment.
  • Exceptional customer service skills with professional phone etiquette and communication abilities.
  • Prior experience in medical or dental office settings is advantageous.
  • Ability to handle front desk operations including multi-line phone systems and customer support interactions.
  • Strong attention to detail and accuracy in all tasks performed. This position offers an opportunity to be an integral part of a dynamic team dedicated to operational excellence and outstanding client service.

Job Type: Full-time

Pay: $58,000.00 per year

Benefits:

  • Employee assistance program
  • Life insurance
  • On-site parking
  • Paid time off

Work Location: In person

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